Secretary III, St. Louis Plan

Position Title:Secretary III (St. Louis Plan)

Payroll/Personnel Type:12 Months

Job #:32

Reports to:Director of Professional Support and Educator Growth

Shift Length:8 hours

Union Eligibility:Eligible

Starting Salary:$44,062.74

Performsthesecretarial,clericalandadministrativedutiesrequiredto provide highly confidential managerial and clerical support to St. Louis Plan Team. This position will require working with both the Director and Coordinator in supporting all aspects of the St. Louis Plan process, including attending new teacher training, managing and organizing intern data,answering a high volume of phone calls and emails, supporting the needs of the St. Louis plan professional development activities, interacting with vendors and completing purchasing requisitions, submitting spread sheets, and greeting visitors.

This role requires promoting,supporting and contributing to a pleasant work environment as a means of ensuring high levelsof organizational effectiveness.

• Performs a variety of clerical, secretarial and administrativetasksthatdemandindependentactionandjudgmentwithlimitedsupervision
• Effectively completes the secretarial functions of the St Louis Plan using both
  
  Personal Computersand District Systemsaswell  as answering phones, making copies, copier maintenance, and ordering supplies to ensure seamless office management
• Establishes andmaintainsa highly functional filing system to guarantee ease of access and retrieval
• Manageslogisticsof St Louis Plan events and meetings to ensure participantsare able tofocus on core work without barriers
• Effectively communicates with internal and external stakeholders, resolving issues and proactively communicating relevant St Louis Plan updates and information
• Stays up to date on district processes,procedure sand policies to ensure compliance and implementation of best practices
• Ensures all procurement, contract, and budgetary items are handled smoothly and effectively so as toavoid barriers to the effective functioning of the Team
• Prepares documents to support data gathering, retrieval and analysis that support the goals of the St Louis Plan
• Assists the St Louis Plan team with new hire orientation,selection of new consultant teachers and induction coaches, and St Louis Plan recognition programs
• Operates with a high degree of professionalism, attention to detail, and consistency in all work
• Performsotherdutiesasassigned

• Ability to communicate effectively orallyin writing across various stakeholders’ settings and platforms.
• Proficient in Microsoft
  
  Excel,Outlook, Word, as wellas
  
  Kronos, Business Plus other district data systems
• Thoroughknowledgeofmodernofficepractices,proceduresandequipment
• Abletoprioritizeworkload and workeffectivelyunderpressure withchangingworkdemands
• Abilitytodemonstratepositivethinkingskillsincriticalsituations whilemaintainingaprofessionalimage
• Excellent organizational andtimemanagementskills
• Abilityto workindependentlyor withaminimumofsupervision
• Familiarwithdistrictprocedureandgeneralforms

• Five(5) years'experienceinofficeorotherclericalworkoranycombinationoftrainingand experience; with advanced secretarial responsibilities
• Extensiveexperienceintyping/word processing,oraldictation/dictationmachine
• Human Resource experience preferred

• Associates degree (required)
• Bachelor’s degree preferred

• Mustbephysicallyabletooperateamotorvehicle
• Mustbeabletoexertupto
  10poundsofforceoccasionally,and/oranegligibleamountofforce constantly to lift, carry, push, and pull or otherwise move objects, including the human body
• Light Workusuallyrequireswalkingorstandingtoasignificantdegree

• Workisroutinelyperformedinatypicalinterior/office environment

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position Additional duties are performed by the individuals currently holding this position andadditionalduties may be assigned

In connection with hiring for this position,the district shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, disability, veteran status, or national origin