Meeting Coordinator

At Unbridled, people matter. While we embrace AI as a tool to help us work smarter, we don’t use it to screen resumes or to conduct interviews on our behalf. Applications are reviewed by a real person on our team, and every interview is conducted by a real person(s). We believe every candidate deserves an authentic, respectful hiring experience.

Unbridled is an event management, production, and creative agency delivering intentionally crafted events through our customer-focused approach to creative design, attendee management, program logistics, production, and travel. We believe that in an unbridled atmosphere, talented people are unleashed to imagine and intentionally craft solutions and services that amaze our customers. Our values drive everything we do...and differentiate the Unbridled Brand. We collaborate in each other's destiny, foster a culture of authenticity, and are a business of radical generosity.

It's part of why we have a 99% client retention and less than 15% annual employee turnover. You will thrive at Unbridledbecausewe focus on relationships, keep clients first, and put people before process.

Unbridled is looking for a talented individual to manage attendee registration and provide support to Program Managers for assigned meetings. The qualified

Meeting

Coordinator should have excellent communication (both written and oral) and internal and external customer service skills. The individual should be self-motivated, committed, and a dedicated team player. Strong organizational and time management skills combined with flexibility and the ability to adjust priorities arerequiredfor success in this position. Applicants who are willing to go the extra mile and build a long-lasting career in meeting planning with a company that will offer you opportunities to thrive are desired!

• 1 - 2+ years of experience in a professional office environment, hospitality industry, or event planning role or internship
• Proficiency and knowledge with registration software such as Cvent preferred but not required
• Excellent Computer Skills – Microsoft Office - Excel, Word, Outlook
• Detail-oriented and enjoys problem solving
• Effective, professional business communication skills – written, spoken, and presentation
• Comfort level and required professionalism to work directly with client contacts during all phases of the planning and execution of their meetings
• Superior customer service skills
• Quick learner, organized, and ability to apply new concepts to future tasks
• Ability to travel to client programs and confidently represent Unbridled and our clients

• Bachelor's Degree
• Manage multiple ongoing projects simultaneously while adhering to deadlines
• Collaborate with Project Managers on pre-planning,reporting, andlogisticsdetails
• Communicate professionally with attendees (email, phone, in-person)
• Program registration and housing management
  • Test and manage after launch,program websitesutilizingregistration software(Cvent)
  • Create and provide attendee reports for Account and Program Managers and clients
  • Crosscheck and quality control of hotel rooming lists and air manifests pre-and post-event
  • Communicate directly with attendees(email, phone, in person)
  • Accurately review and adhere to hotel contract terms
  • Manage communication andaccuratereports with Hotel Housing Coordinator
  • Provideaccurateprogram reconciliations
• Data management and reporting
• Crosscheck and quality control of air manifests pre-and post-event
• Provide outstanding client service always, even under stress
• Proofread emails, websites, and spreadsheets on a regular basis
• Travel onsite to execute attendee management and housing needs
• Embody the Unbridled brand and…