Administrative Coordinator - Arts and Sciences

Position Summary

This staff member is the first contact for all visitors, faculty, students and staff in the Department of Statistics and Data Science’s main office and is responsible for making the front office run in an efficient and friendly manner. This staff member will provide general administrative support for the entire department.

ST. LOUIS, MO 63130

37.5

• Provide comprehensive administrative support to ensure the efficient operation of the administrative office and entire department. This includes managing the department calendar, scheduling meetings, assisting callers and visitors, typing correspondence, and maintaining files. Distribute mail, order supplies, furniture and equipment. First point of contact for all vendor relationships within the department. Manage and maintain effective communication with vendors and university partners like Procurement and Accounts Payable.
  
  Facilitate the initiation of new contracts and ensure prompt resolution of all issues that arise.
• Manage the Statistics and Data Science Department website (including updating lists of department faculty, graduate students, visitors, and staff, as well as updating the lists of seminar talks), update graduate and undergraduate pages, and write updates on department activities.
• Responsible for coordinating department events (i.e. awards ceremonies, seminars, and conferences) including reserving rooms, creating flyers, sending event reminders to various distribution lists, ordering food and pre/post clean up services.
• Schedule classrooms for all department events and temporary offices for visitors. Coordinate routine building repairs, maintenance, cleaning, ordering of keys, equipment servicing, etc. Manage departmental email accounts by responding to general inquiries.
• Assist Chair and Faculty Search Committees with searches for postdoctoral lecturers and tenure-track faculty; post the positions and job advertisements on various recruitment sites and portals; compile materials for Affi…
• Perform basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment.
• Performs other duties as assigned.

Job Location /

Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.
• Occasional lifting (25 lbs. or less).

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

Administrative (2 Years)

Not Applicable

A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Bachelor's degree

No additional certification/professional licenses unless stated elsewhere in the job posting.

No additional work experience unless stated elsewhere in the job posting.

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft…