Sr Business Support Specialist

Job Description

The Senior Business Support Specialist provides comprehensive support to the Department Chair(s), Director(s), Endowed Professors, Scheduling Teams, Advising Coordinators and Business Manager in the administration of business and fiscal operations. The position reports to the Business Manager for the college. This role involves managing complex data analysis, overseeing projections of monthly fiscal reports (Financial, Grants and Payroll) ensuring all departments are good stewards of university funds.

Advising department chairs (when appropriate) on financial operations, hiring decisions, improvement to department operations, new approaches and policies. Ensures an overall smooth operational process and oversees budgets to ensure spending is within policy and procedures. The Specialist is also responsible for mentoring team members and overseeing fiscal and HR transactions.

Job Description:

• Assists Department Chair(s) and Business Manager in business and fiscal administration for the departments; researches and analyzes atypical/complex data and prepares reports (e.g., budget, revenue), noting key issues and patterns in the data.
• Performs a variety of independent, specialized business support duties for the assigned departments; executes, documents and reports on business and fiscal operations.
• Oversees scholarship utilization for the Center, consulting with Student Financial Aid and departments as needed; reports on utilization to Deans and Business Manager.
• Oversees and/or performs a range of administrative activities and serves as a central liaison in the resolution of a variety of day-to-day matters concerning the departments.
• Impacts the quality, timeliness, and effectiveness of the team and/or work through planning, organization, and coordination.
• Mentors team members, plans and delivers training to team either in groups or one-on-one.
• Functions as key resource on budget related issues. Identifies risks and opportunities and develops strategies to reduce the impact of risks. Ensures deadlines are met and paycheck data is reviewed in a timely manner.
• Guides purchasing for the departments, ensuring adherence to budget, spending guidelines and other policy and procedural considerations are met.
• Independently solves routine and complex problems and identifies new, less obvious solutions, ensuring team integrates with others to accomplish area objectives and uses discretion to modify work practices and processes to achieve results or improve efficiency.
• Assists business manager in business and fiscal administration for departments providing insight of current needs and projections of future key issues. Researches and assists with questions related to faculty employment history.
• Assists chairs when necessary, preparing documents for Adjunct, NTT, and TT job postings. Listed as interested party for all jobs in eRecruit to monitor hiring process.
• Liaison between departments and Stripes Shared Services and IT.
• Prepares and performs fiscal and HR transactions, CEs, turnarounds, JED changes, PCEs, and consults with business manager on BCMs.
• Initiates payroll/personnel and transactions through Stripes for part-time employees (student, direct hire, and adjuncts).
• Assists chairs with running Cognos Reports and Survey Intelligence Reports.
• Completes annual inventory for departments.
• Supervises one team member (Office Support III).
• Possesses knowledge of UM Collected Rules and Regulations and investigates related questions
• Assists Business Manager with complex special projects as needed.
• Other duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants

40 hours/week, Monday-Friday (onsite)

A Bachelor’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

University experience

Salary Range: $19 - $26 per hour
Grade: GGS-008
University

Title:

Senior Business Support Specialist
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

* Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

* Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://(Use the "Apply for this Job" box below)..html

* Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %,
etc.). For questions about the application process, please email employment. If you are experiencing technical problems, please email umpshrsupport.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans,…