Manager of Grants & Contracts

POSITION TITLE:

Grants & Contracts Coordinator

REPORTS TO:

General Counsel/Chief Compliance

CLASSIFICATION:
Non
- Exempt

POSITION SUMMARY:

The Grants & Contracts Coordinator will assist General Counsel/Chief Compliance Officer by being responsible for managing the day- to day administration of contracts and ensuring the accuracy of contracts. This position has responsibility for demonstrating the core values of CareSTL Health:
Customer Service, Community, Commitment, Compassion, and Competence.

ESSENTIAL FUNCTIONS:

The following information is considered the definition of essential functions but does not restrict the tasks that may be assigned. The Grants & Contracts Coordinator may be reassigned duties and responsibilities at any time due to reasonable accommodation or other staffing reasons.

Other duties may be assigned.

* (1) Monitor grants & contracts and move forward with close-out, extension or renewal according to what's best for the company and solve any contract-related problems that may arise with other parties and internally with the company itself.
* (2) Craft, evaluate, review and monitor a wide variety of different contracts covering a range of transactions.
* (3) Mitigates common contract management risks, such as financial, legal, and security risks.
* (4) Communicate and present information to stakeholders about all contract and grant-related matters.
* (5) Creates a database of contract templates, such as non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.

Other duties as assigned.

OTHER DUTIES:

* Maintains confidentiality of all contracts & grants.

* Responds to requests from internal departments and makes sure all grants & contracts are drafted and executed promptly and correctly.

* Develops strong working relationships with colleagues across departments and seniority levels.

* Adheres to all federal, state, and local business laws and regulations and company policies.

* Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts in accordance with company policies

* Maintain records for correspondence and documentation in relation to established contracts and those in progress.

KEY PERFORMANCE INDICATORS (KPI):

* Ensure ≥ 95% of active grants and contracts remain compliant with internal policies, funder requirements, and regulatory obligations through regular monitoring and reporting.

* Achieve ≥ 90% on-time execution of contract/grant close-outs, renewals, or extensions prior to expiration dates.

* Maintain ≥ 98% accuracy in internal and external grant/contract compliance reports, including financial reconciliations and deliverable tracking.

* Resolve ≥ 90% of contract- or grant-related compliance issues or stakeholder inquiries within 5 business days.

* Maintain 100% of active contracts and grants stored in the centralized database using standardized templates.

JOB REQUIREMENTS AND

QUALIFICATIONS:

Education:

* High School Diploma/GED

* Associate degree in business administration, finance, project management or related field preferred

Experience:

* Some related experience in business administration, finance, project management or related field preferred.

Knowledge, Skills and Abilities:

* Good oral and verbal communication skills.

* Knowledgeable of payer and vendor contract management

* Good organizational and self-motivational skills.

* Excellent interpersonal and customer service skill

* Excellent time management skills with a proven ability to meet deadlines.

* Strong analytical and problem-solving skills.

* Ability to function well in a high-paced and at times stressful environment.

* Proficient with Microsoft Office Suite or related software

Transportation Requirement:

* Must have reliable transportation

Supervisory Responsibility:

* None

Additional Eligibility Qualifications (licenses, programs, certificates, pre-employment check and post and annual screening(s).

* Copy of High School Diploma/GED as applicable

* Copy of Transcript or Diploma, licenses, certificates as applicable

* Current Registration with the Missouri Family Care Safety Registry

* PPD or Chest X-Ray

Training Requirements (licenses, programs, or certificates)

* None

Additional Information:

* Clinic hours are Monday - Friday 8 a.m. to 5 p.m.

* 11 paid holidays per year.

* Full benefits package.

* Public Service Loan Forgiveness.

* We believe that health care is right and not a privilege. At CARESTL HEALTH we are an equal opportunity employer healthcare center. All applicants will be considered for employment without attention to race, color, sex, national origin, religion, veteran, or disability status.*