Proposal Specialist

• Lead the full lifecycle of proposals and quotations (RFQs/RFPs), from intake through submission
• Analyze customer requirements, specifications, and technical documentation to define scope
• Develop pricing models, cost estimates, and commercial proposals aligned with margin objectives
• Ensure timely delivery of high-quality, customer-ready proposal packages
• Coordinate inputs from engineering (design/packaging specs), operations (capacity, throughput), procurement (material costs), and quality (compliance)
• Facilitate internal alignment on scope, assumptions, and risks
• Drive proposal review meetings, approvals, and executive sign-off
• Own or support pricing strategy for packaging solutions (e.g., blister packs, kitting, contract packaging, sterile barrier systems)
• Evaluate cost drivers including labor, materials, tooling, freight, and overhead
• Partner with sales to position competitive yet profitable proposals
• Ensure proposals comply with FDA, ISO (e.g., ISO 13485), GMP, and customer-specific quality requirements
• Incorporate validation, documentation, and quality controls into scope and pricing
• Support audit readiness by maintaining accurate proposal documentation
• Maintain proposal templates, tools, and standard costing models
• Track KPIs such as win rates, cycle time, margin performance, and quote accuracy
• Identify opportunities to streamline RFQ processes and improve turnaround times
• Collaborate with business development to understand market trends, customer needs, and competitive positioning
• Contribute to strategic bids and key account pursuits
• Participate in customer calls to clarify technical and commercial requirements.

• Bachelor’s degree required or equivalent combination.
• 3-5 years of experience in proposal management, estimating, pricing, contract packaging, manufacturing, pharma, or medical device industries.
• Strong understanding of manufacturing cost structures and pricing methodologies.
• Previous experience in cGMP, FDA, or other highly regulated environment, preferred.
• Ability to present pricing topics to small or medium sized groups.

Demonstrates expertise in proposal management and pricing strategy within highly regulated environments, ensuring compliance with FDA and ISO standards while delivering high-quality, customer-ready proposals. Proficient in analyzing customer requirements and developing competitive pricing models aligned with margin objectives.

• Proposal Management
• Pricing Strategy
• CGMP Compliance
• Cost Estimation
• Customer Requirements Analysis

• Proposal Development
• Cost Estimation
• Pricing Models
• Manufacturing Cost Structures
• Regulatory Compliance

• Presentation Skills
• Collaboration
• Facilitation

• FDA
• ISO 13485
• GMP
• Contract Packaging
• Medical Device Industry

• Proposal Templates
• Standard Costing Models