Project Coordinator

Project Coordinator – Paving Group Primary Responsibilities

• Preconstruction & Project Setup
• Set up new projects in CMiC, ensuring accuracy in cost codes, budgets, and project structure.
• Assist Account Managers with creation, review, and entry of initial project budgets.
• Assist with creating and sending out subcontracts.
• Support contract and subcontract documentation, including compliance tracking and insurance requirements.
• Project Financials & Forecasting
• Maintain and update project budgets and forecasts within CMiC in collaboration with Account Managers.
• Track committed costs, change orders, and billings to ensure accurate financial reporting.
• Monitor project cost performance and flag variances or discrepancies for review.
• Generate and distribute monthly forecast and cost tracking reports for leadership review.
• Project Administration & Documentation
• Maintain project files and ensure documentation compliance per company standards.
• Support project closeout process by compiling completion reports, photo documentation, signoffs, and final documentation.
• Coordinate with internal departments to ensure all project data is complete and accurate prior to closeout.
• Assist with process improvement initiatives related to project coordination and CMiC workflows.
• Collaboration & Communication
• Serve as a liaison between account managers, operations, accounting, and project controls teams.
• Support Account Managers and Directors in ensuring alignment with company procedures and financial accuracy.

• Bachelor’s degree or equivalent years of experience, plus one year of work experience required in accounting/administrative support in the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with Salesforce and ERP systems.
• Communicate effectively both orally and through writing and work cooperatively in a fast paced, diverse team environment.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet