Construction Billing Specialist

Why is This a Great Opportunity?

Ownership of a Critical Business Function: In the construction industry, cash flow is the lifeblood of every project. In this role, you will be the driving force behind our financial pipeline, ensuring that complex project milestones translate accurately and efficiently into revenue.

Collaborative and Dynamic Environment: You won’t just be sitting behind a screen crunching numbers. You will serve as the vital bridge between our field operations, project managers, executives, and external clients, giving you a comprehensive view of how our projects come to life.

Professional Growth and Stability: We are a forward‑thinking company with a robust pipeline of diverse projects. We highly value internal promotion and continuous learning, offering you a stable career path with ample opportunities to sharpen your specialized construction finance skills.

We are seeking a highly organized, communicative, and detail‑oriented Construction Billing Specialist to manage our end‑to‑end project billing process. You will be responsible for navigating the unique complexities of construction contracts, ensuring all progress billings, retention fees, and change orders are processed accurately, timely, and in strict compliance with project specifications.

• Progress Billings: Prepare, review, and submit monthly progress billings using industry‑standard formats (such as AIA G702/G703) based on percentage‑of‑completion or milestone schedules.
• Contract Administration: Review executed contracts and change orders to set up billing structures accurately within our project management and accounting software.
• Lien Waiver Management: Collect, track, and issue conditional and unconditional lien waivers for subcontractors and prime contracts to mitigate financial and legal risks.
• Cross‑Functional
  
  Collaboration:
  
  Partner closely with Project Managers to review job cost reports, track project budgets, resolve unbilled balances, and ensure accurate revenue recognition.
• Discrepancy Resolution: Research and resolve complex billing variances, outstanding balances, and client inquiries professionally to maintain excellent client relations and accelerate payment cycles.

We value a blend of specialized technical expertise, strong communication skills, and a proactive approach to problem‑solving. If you have a deep understanding of construction financial workflows and thrive in an organized, deadline‑driven environment, we want to hear from you.

• Construction Industry Expertise: Proven, hands‑on billing experience specifically within the construction or commercial contracting sectors is required. Deep familiarity with construction‑specific billing concepts like retention/retainage, schedule of values, and time & materials (T&M) is essential.
• AIA Billing Proficiency: Demonstrated experience preparing and processing AIA documentation (G702/G703) or highly similar specialized construction billing formats.
• Technical Savvy: Proficiency using specialized construction ERP or project management software (e.g., Sage 100/300, Viewpoint, Procore, Quick Books Desktop for Construction, or similar) alongside intermediate to advanced Microsoft Excel skills.
• Attention to Detail: High level of accuracy in data entry and financial tracking, with the ability to spot discrepancies across complex multi‑page contracts and spreadsheets.
• Communication &
  
  Collaboration:
  
  Excellent verbal and written communication skills, with a proven ability to confidently collaborate with project managers, subcontractors, and client accounting teams.