Administrative Coordinator II; Hybrid - Academy of Educators

CP00001 Washington University in St Louis Administrative Coordinator II (Hybrid) - Academy of Educators

Hybrid
- Washington University Medical Campus

May 14, 2026

$42K - $66K

40

This position provides support to Academy Director and programs housed within the Academy of Educators (AoE), reporting to the Manager of Administrative Services for the Office of Education. These programs include membership selection, faculty development workshops and courses, scholarship opportunities and awards/recognition. The AoE also serves as an important liaison for WashU Medicine, the affiliate hospitals, undergraduate medical education, graduate medical education, continuing medical education, the Collaboration for Interprofessional Education, and volunteer faculty who contribute to the educational mission of the school, departments and programs.

Primary

Duties & Responsibilities:

Perform project management to ensure all AoE programming/membership/awards is planned and implemented efficiently and effectively. This includes creation and maintenance of timelines, action items completed by assigned due dates, collaboration with program leads to identify scope and vision, evaluation of what worked well and areas for improvement for continuous quality improvement.

Coordinate and implement AoE programming/membership/awards. This includes planning, scheduling, ordering, communication, A/V, website updates, agenda setting, PPT creation, leading meetings as assigned and supporting leadership as determined via scope and vision.

Plan events for AoE. This includes Education Day, Teachfest Royale, Speed Mentoring/ Networking, social events, and one-off events. Collaborate and coordinate with internal and external stakeholders, as well as assist with booking, ordering, payment, budget tracking and travel arrangements.

Assist with program evaluation and basic level data analysis. This includes survey creation, tracking and compilation of data for AoE programs, membership applications and awards. Collaborate with Academy stakeholders to ensure appropriate data collection for continuous quality improvement.

Perform administrative duties to assist the AoE in running streamlined processes. This includes maintenance of the standard operating procedures manual, using the project management software to maintain accurate status on all projects, co-creation of reports as needed, tracking of various data, such as program attendance, organizing and maintaining the Box file system, and other organizational and functional practices as needed.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Confidentiality, Critical Thinking, Detail-Oriented, Developing Creative Solutions, Financial Resources, Healthcare Environments, Human Resources (HR), Interpersonal Communication, Microsoft Office, Oral Communications, Problem Analysis, Problem Solving, Professional Etiquette, Supervisory Management, Working Independently, Written Communication

G08-H

$21.17 - $32.85 /…