Manager, Private Events Sales​/Stifel Theatre

Position: Manager, Private Events Sales, Enterprise Center/Stifel Theatre

Location: St. Louis, MO

Job : 564

# of Openings: 1

Summary:

The Manager, Private Events Sales position is responsible for the booking and coordination of all aspects of the private events taking place in the Enterprise Center and Stifel Theatre including all event related activities key to the booking and operation of the facility including but not limited to event booking, lead generation, contract negotiation/management, vendor coordination, labor management, collection and distribution of event information from event representatives/planners, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events.

• Conduct client meetings, tours and prepare and manage event budgets as well as develop sales proposals.
• Negotiate rental contracts, issue contracts and track deposits and other relevant deliverable contract terms.
• Develop strategies to market the facilities for private event functions.
• Identify or develop sales related promotional events and attend relevant convention/meeting/wedding/gala networking events.
• Identify potential opportunities to curate new gala events and find possible non‑profit partnerships to be the recipient of gala proceeds.
• Work directly with in‑house catering team to develop sales proposals for clients for F/B items.
• Provide periodic updates on sales activities as requested to include confirmed vs potential business as well as tracking lost business.
• Work with event planners to facilitate client needs for each event and provide cost estimates as required/requested.
• Meet with internal departments to facilitate their use of the facilities and service their needs for each event and provide cost estimates as required/requested.
• Coordinate all vendors needed for each engagement including catering, sound/lighting, labor, decorating and other services.
• Advance each show/event with appropriate event representative(s) in a timely fashion.
• Develop accurate event seating/room configuration and ensure that event set‑ups are accurate.
• Communicate in a timely manner with each Department Head regarding specific needs and information for each event.
• Prepare and distribute Event Data Sheet to all staff and Departments in a timely manner.
• Prepare and submit expenses for event settlement. Attend settlement if required.
• Prepare post event report for all events coordinated.
• Serve as Manager on Duty for private events booked and coordinate with the Event Services department any additional event support needs.
• Execute other operational duties as assigned.

• Prior skill working with venue booking software is preferred.
• Ability to negotiate rental terms that are beneficial for the company.
• Familiarity with catering sales and service.
• Work independently, exercising judgment and initiative with minimal supervision.
• Maintain an effective working relationship with employees and others encountered through the course of employment.
• Work effectively under pressure and/or stringent schedule and produce accurate results in a fast‑paced environment.
• Organize and prioritize work to meet deadlines. Remain flexible and adjust to situations as they occur.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.

• 4-year degree from a college or university.
• Two years of sales or experience at same or similar position in private event spaces, non‑traditional event spaces/attractions, convention centers, arenas, stadiums, theaters or hotels.
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours).
• Experience with Microsoft Office products, CAD and Event management software preferred.

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with…