Account Associate Senior

Overview

FINANCE – Essential Functions and Responsibilities include compiling, preparing, reviewing and processing bid sheets, records, correspondence and project reports according to standard procedures; preparing specifications, tax billings, wage rates and related information for formal project bid sheets; investigating questionable information to verify specifications; rechecking quantities and amounts in statistical and financial reports; processing invoices, letters of award, construction contracts, state grant billings and payment requests;

maintaining balance sheets and managing fund collateral with financial institutions; reconciling bond issue statements; handling accounts payable checks and payroll signatures; maintaining and producing collection/progress reports; providing information to pay agents/lock box; processing lock box errors; maintaining complex records and reconciling inventories; collecting and recording information in computerized systems; inspecting assets for location and description.

Essential Functions (Finance):

• Compile, prepare, review and process bid sheets, records, correspondence and project reports according to standard procedures.
• Compile and type specifications, tax billings, wage rates and related information necessary to prepare formal project bid sheets.
• Investigate questionable information to verify specifications and assure accuracy.
• Recheck various quantities and amounts specified in statistical and financial reports.
• Process invoices for departments in accordance with approved budget; process letters of award and construction contracts; prepare state grant billings and payment requests.
• Maintain balance sheets; under direction, calculate total collateral required for fund coverage and contact financial institutions to pledge or release.
• Process deposit refunds.
• Balance bond issue statements including counting and valuation of coupons against statement.
• Receive and match computer generated checks for accounts payable.
• Place stamped signature on payroll and accounts payable checks for District.
• Set up, compile, modify, maintain and produce collection/progress reports in the collection system.
• Provide information to pay agents/lock box.
• Process lock box errors and receipts.
• Maintain complex records and prepare reports.
• Reconcile physical inventories of assets.
• Collect and record information in various computerized systems.
• Inspect assets and assure accuracy of location and description.

Additional Responsibilities: May oversee the work of lower level administrative support employees; may open, collate and distribute departmental mail; perform related work as required or as delegated by supervisor.

DIVERSITY Under general supervision, perform work of considerable difficulty in analyzing and processing compliance and financial data of the District's Diversity Division in accordance with State and Federal policies and regulations.

Essential Functions (Diversity):

• Compile, prepare, review and process bid sheets, records, correspondence and project reports according to standard procedures.
• Compile and conduct analysis for specifications, contractor invoicing/billings, certified payrolls, wage rates and other related information necessary to report and prepare formal project compliance documentation.
• Assist with evaluating bids.
• Investigate questionable information to verify against system reports and specifications and assure accurate compliance reporting.
• Validate statistical and financial reports. Organize and distribute mail and emails. Process invoices for departments in accordance with approved budget.
• Process notices regarding compliance, reporting and monitoring activities for all contracts.
• Prepare state funded verification grant documentation and invoice payment requests.
• Under direction, verify compliance calculations.
• Process departmental invoices and track department spend against budget.
• Receive and match payments generated through Accounts Payable.
• Set up, compile, modify, maintain and produce progress reports in the diversity reporting system.
• Provide internal and external system training for the diversity reporting system, act as liaison for all diversity information…