Lease Admin Sr. Portfolio Administrator

Lease Admin Sr. Portfolio Administrator

Ensure operational excellence, compliance, and superior client service. This role performs day‑to‑day activities, ensuring accurate, timely, and compliant processing of recurring and non‑recurring lease‑related payments and drives process improvements to optimize efficiency and accuracy.

• Manage the life cycle of domestic leases post‑initial setup.
• Abstract lease terms and conditions into the system of record.
• Administer and monitor critical dates in accordance with real estate lease agreements.

• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Conduct desktop audits of Year‑End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies directly with landlords.
• Process landlord/tenant payments, such as rent, CAM, and other lease‑related expenses (some of which may be time‑sensitive).
• Track, request, and obtain outstanding landlord Year‑End reconciliations.
• Request and collect outstanding landlord security deposits.
• Ensure timely and accurate processing of monthly rental obligations.

• Ensure lease data complies with lease accounting standards (FASB).
• Update the system of records to resolve discrepancies identified through AALK processes or data integrity reports.

• Communicate frequently with internal and external partners.
• Maintain productive landlord and subtenant relationships in accordance with lease and sublease agreements.
• Respond to inquiries regarding leased and owned properties with sound judgment and logic.

• Request vendor setup through the vendor management team and align details in the system of record.
• Request certificates of insurance for new leases and/or new landlord entities.

• Strong understanding of lease administration and accounting standards.
• Diligence and accuracy in financial and data management.
• Ability to manage multiple priorities in a challenging environment.
• Excellent communication and organizational skills.

• Health, vision, and dental insurance
• Flexible spending accounts and health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work

Competitor:
Compensation for this role is $22.48 - $26.45. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

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