Grant Staff Accountant

Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at‑risk, or experiencing homelessness with unconditional love, absolute respect and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.

The incumbent has day‑to‑day responsibility for accounting, financial reporting, and cash management activities for Covenant House Missouri and contributes to the overall success of the organization by effectively managing all financial tasks in a manner that reflects the mission, philosophy and policies of Covenant House.

• Accounting for all CHMO income, donated items and services, expenditures, assets and liabilities.
• Daily maintenance of the general ledger, accounts payable, accounts receivable and cash position, and reviewing accounting data to ensure correct treatment.
• Consulting with advisors to confirm proper accounting treatment for all transactions.
• Administering financial management and grant‑reporting policies and procedures consistent with corporate guidelines and local needs, ensuring effective internal controls.
• Maximizing revenue from government grants and contracts through timely invoicing and effective receivables management.
• Recording and monitoring use of contributed, purchased and leased physical assets.
• Executing monthly billing and invoicing processes for all government contracts, sharing grant utilization statistics with key team members, and completing stewardship reports to validate billings.
• Supporting the grant‑management process (acknowledgement of awards, recognition of grantors, data management and reporting to funders).
• Managing timely input of accounts payable, accounts receivable, payroll and general journal transactions into Corporate accounting software, ensuring proper source documentation.
• Collaborating with managers, Human Resources and team members to ensure accurate semimonthly payroll processing.
• Maintaining records for contracts, leases, service agreements and other legal items.
• Producing timely, accurate financial reports for management, parent organization, funding agencies and annual statements in accordance with GAAP.
• Supporting development of annual operating and capital budgets; producing budget status reports, analyses, projections and periodic ratio analysis.
• Ensuring compliance with state, local and federal tax requirements (990, W‑2s, 1099s) and payroll tax withholding and payment regulations.
• Participating in contract compliance and financial reporting for state, local, federal and non‑government grants and contracts.
• Participating in the annual audit, providing supporting documentation to the CPA firm and attending other financial audits as required.
• Remaining up to date on federal and state laws related to the organization and updating policies accordingly.
• Performing other duties as assigned.

• Meet monthly closing deadline.
• Prepare and post journal entries.
• Issue monthly financial statements prepared in accordance with GAAP (Balance Sheet, Statement of Activities, Cash Flow).
• Prepare General Ledger account balance reconciliations, focusing on balance‑sheet accounts.
• Prepare budget variance analysis descriptions.

• Assemble and organize support documents for grant auditors and external auditors.
• Collaborate with agency leadership and external auditors to resolve audit questions.

• Maintain a list of fixed assets, source documents and invoices, and non‑capitalized computer equipment.
• Maintain depreciation schedules in Excel.

• Monitor finance office supply levels and reorder as necessary.
• Purchase computer and telephony peripherals and equipment as required.

• Pay vendor invoices in a timely manner.
• Take available vendor discounts.
• Accurately maintain vendor profiles, collaborate with the Director of Finance for new vendor entries, and identify vendors subject to 1099 regulations.

• When no other Finance Department team member is present, record cash receipts (cash, checks, credit cards) in Quick Books.
• Ma…