Business Assistant

Position Summary

The Business Assistant plays a key role in the day-to‑day financial operations of The Rep, ensuring accuracy and consistency across cash receipts, deposits, and credit card transactions. Working across departments, including the Box Office and Development, this role supports core accounting functions such as accounts payable, payroll administration, and reconciliation, while also providing essential administrative support. This position is critical to maintaining the integrity of financial processes and supporting the organization’s overall operational effectiveness.

We are proud to be an equal opportunity employer, welcoming candidates of all backgrounds, identities, and lived experiences.

• Manage and process cash receipts across departments, including Box Office and Development, ensuring accurate recording, reconciliation, and timely deposits
• Reconcile daily transactions, including credit card activity and bank reports, maintaining accuracy across accounting systems
• Support accounts payable by entering invoices, verifying payments, and coordinating vendor transactions
• Assist with payroll administration, including employee setup, data tracking, and weekly processing support
• Maintain organized and accurate financial records, supporting reporting, audits, and compliance requirements
• Prepare and transport bank deposits in accordance with established procedures and security standards
• Generate and review routine financial and payroll‑related reports for accuracy and completeness
• Provide administrative support to the team, including onboarding assistance and document management

• 2 to 5 years of relevant accounting or finance experience
• Working knowledge of generally accepted accounting principles and standard financial practices
• Strong proficiency in Microsoft Office, with an emphasis on Excel
• Highly organized with strong attention to detail and follow‑through
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Proactive, adaptable, and comfortable working both independently and as part of a team
• Clear and professional communication skills, both written and verbal
• High level of discretion and integrity when handling financial information

• Health & Wellness Coverage:
  Medical, dental, and vision insurance to support overall well‑being
• Flexible Spending Account (FSA):
  Pre‑tax savings to help cover eligible healthcare expenses
• Paid Time Off:
  Two weeks of paid vacation in first year, increasing to three weeks annually after year one
• Retirement Savings Plan: 403(b) with employer contributions beginning in third year of employment
• Creative, Collaborative Culture:
  Opportunity to work alongside passionate artists and professionals, shaping the future of a beloved cultural institution