Grant Coordinator; Hybrid - Arts and Sciences, Biology

Scheduled Hours

37.5

Provide ongoing independent financial analysis, management/monitoring, and reporting of complex government and private grants/contracts to faculty researchers to ensure compliance with reporting, budget, and spending requirements. Serves as liaison between principal investigators (PI) and central areas such as the Office of Sponsored Research Services and Sponsored Projects Accounting to resolve problems and answer questions. Prepare and process accounting transactions. This position will report directly to the A&S Director of Research Development and Administration.

The position will also work to coordinate closely with their designated Department Liaison(s) for day-to-day tasks and assignments and to ensure that the needs and priorities of their designated department(s) are met.

Primary

Duties & Responsibilities:

• Independently develops and provides post-award administration for complex grants and contracts, including budget management, forecasting, and award closeout. Ensures compliance with federal Uniform Guidance, sponsor regulations, and institutional policies, and resolves complex financial issues. Provides strategic financial analysis and reporting using systems such as Workday and Cognos to support Principal Investigator (PI) decision-making and optimize use of funds. Serves as a subject matter expert, advising PIs on allowable costs, compliance requirements, and risk mitigation.
  
  Oversees the preparation and submission of progress and financial reports, ensuring accuracy and timeliness, and collaborates with central offices while mentoring staff to promote best practices in grant management.
• Coordinate and execute grant-funded and financial transactions—including complex travel reimbursements, expenditure reports, procurement card activity, and budget or accounting adjustments, ensuring full compliance with sponsor-specific guidelines, institutional policies, and generally accepted accounting principles. Perform post-transaction reviews to verify appropriateness, accuracy, and audit readiness.
• Ensure that all incoming awards are established accurately and in a timely manner, coordinating with central offices such as OSRS and Sponsored Projects Accounting (SPA) as needed. Request and facilitate the set-up of cost share accounts in alignment with sponsor and institutional requirements. Oversee and support effort reporting processes—including academic year and summer effort—to ensure compliant certification and alignment of committed, budgeted, and actual effort.
  
  Communicate with PIs to provide comprehensive information regarding new awards, including account numbers, approved budgets, cost share details, effort commitments (academic year and summer), and award terms and conditions.
• Provide comprehensive financial oversight and support for sponsored projects and departmental funds, including personnel sourcing, budget revisions, expense allocation and posting, and related financial transactions. Regularly prepare and disseminate financial reports to PIs—detailing budgets, burn rates, committed costs, and available balances across sponsored awards, startup funds, gift accounts, and other departmental sources—to support informed decision-making and proactive fiscal management.
• Oversee non-financial post-award administration by coordinating progress report submissions, initiating and tracking no-cost extension requests, processing changes in key personnel, facilitating grant transfers, and managing related sponsor communications. Partner with central offices to secure required institutional approvals, ensuring compliance with sponsor terms and institutional policies while maintaining accurate documentation throughout each action.
• Participate in available training and professional development opportunities to advance knowledge and skills in research and grants administration, including targeted pre-award training (e.g., proposal development, budget preparation, sponsor guidelines) and subaward training (e.g., subrecipient monitoring, risk assessment, and compliance requirements), to enhance overall support for faculty and sponsored programs.
• Trac…