Loan Documentation Specialist

The Loan Documentation Specialist is responsible for preparing the loan documents for all commercial and consumer loans (excluding SBA loans) originated by the Bank. Interacts with commercial and consumer lenders and loan coordinators (from loan approval thru closing/funding) to ensure approval conditions are met, document content complete, compliance with federal/state regulations and internal policies and proper perfection of bank’s security interest.

The Loan Documentation Specialist is responsible for preparing the loan documents for all commercial and consumer loans (excluding SBA loans) originated by the Bank. Interacts with commercial and consumer lenders and loan coordinators (from loan approval thru closing/funding) to ensure approval conditions are met, document content complete, compliance with federal/state regulations and internal policies and proper perfection of bank’s security interest.

• Coordinates with commercial and consumer lenders and loan coordinators to ensure loan transactions close accurately/timely.
• Review all pre-closing due diligence information gathered by loan coordinators (i.e. title work, flood letters, UCC searches, entity information, etc.) to ensure completeness/accuracy.
• Prepare the legal loan documents for consumer and commercial loans (utilizing Laser Pro) in compliance with federal/state regulations and internal policies, and ensuring all approval & closing conditions have been met.
• Review executed documents for proper signatures/completeness and follow up with lenders/coordinators on missing/incomplete items deemed critical for booking the loan.
• Responsible for perfecting the Bank’s security interest by recording/filing documents online (or mailing out) including Deeds of Trust, UCCs, NOLs, acknowledgements, etc.
• Create and assist in maintaining the physical loan files, including uploading all loan documents & due diligence information into Nautilus (the Bank’s document retrieval system).
• Follow up and obtain outstanding loan documents needed to complete the loan file (i.e. recorded deeds/mortgages, final title policies, signed acknowledgements, etc.).
• Monitor monthly reports and prepare UCC continuations timely to ensure Bank’s security interest maintained.
• Responsible for assuring that proper customer/collateral information is provided to Loan Administration to facilitate the booking process and ensure accurate system information.
• Assist in resolving documentation questions, concerns and/or service in a timely, professional, and courteous manner.
• Identify and report all collateral documentation exceptions, as well as obtain proper exception authority approvals, as required by Bank policy.
• Complete special projects assigned by management.