Payroll Benefits Coordinator

This position is being posted on a confidential basis. All applications will be handled with strict confidentiality, and only shortlisted candidates will be contacted.

The Payroll & Benefits Coordinator is responsible for ensuring accurate and timely processing of U.S. and Canadian payrolls while supporting benefits administration and HR operations. This role partners closely with internal stakeholders and external vendors to maintain compliance, data integrity, and a high level of employee service.

The candidate will be responsible for ensuring accurate and timely processing of U.S. and Canadian payrolls while supporting benefits administration and HR operations.

• Prepare, manage, and reconcile all aspects of bi-weekly and weekly payrolls.
• Administer the electronic timekeeping system, including new hires, terminations, and time-clock issues.
• Ensure compliance with all applicable payroll regulations, including prevailing wages, certified payrolls, garnishments, with holdings, and payroll tax requirements.
• Prepare and reconcile prevailing wage payrolls and certified payroll reports for federally funded installation projects.
• Complete monthly, quarterly, and annual payroll reporting.
• Process year-end reporting accurately and on time (W-2, W-2c, 1095, AAP, EEO, T4, T2200, OSHA, and Veterans Reporting).
• Develop ad-hoc financial and operational reports as required.
• Coordinate with external auditors, workers’ compensation vendors, corporate auditors, 401(k) audits, and wage/hour audits.
• Provide excellent service by assisting managers and employees with payroll and HR-related inquiries.
• Administer employee benefits and maintain accurate records.
• Maintain employee Paid Time Off (PTO) records in accordance with company policies.
• Reconcile monthly benefit invoices and prepare journal entries for the Finance department.
• Support annual open enrollment and audit benefit enrollments to ensure accurate vendor transmission.
• Maintain strong working relationships with payroll and HR vendors (e.g., ADP, benefits providers).
• Support the recruiter with new hire onboarding.
• Perform other duties and projects as assigned.

• Strong attention to detail and ability to maintain confidentiality.
• Effective problem-solving and organizational skills.
• Ability to multi-task and meet deadlines.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with ADP Workforce Now preferred.

• Associate’s degree or equivalent from a two-year college or university.
• 1–3 years of payroll processing and data entry experience.
• Equivalent combination of education and experience will be considered.

Office environment with moderate noise levels. Regular sitting; occasional standing, walking, stooping, or lifting up to 25 lbs.

We are committed to diversity and inclusivity in our hiring practices.

Associate

Full-time

Human Resources

Manufacturing