HR, Payroll & Benefits Coordinator

Confidential Posting Notice:
This position is being posted on a confidential basis. All applications and inquiries will be handled with strict confidentiality. Only shortlisted candidates will be contacted.

The HR, Payroll & Benefits Coordinator is responsible for supporting the accurate processing and recording of U.S. and Canadian payrolls while assisting with benefits administration and general human resources activities. This role works closely with internal stakeholders and external vendors to ensure compliance, data accuracy, and a high standard of employee service.

• Provide excellent customer service by assisting managers and employees with payroll and HR-related inquiries in a timely and professional manner.
• Prepare, manage, and reconcile all aspects of bi‑weekly and weekly payroll processing.
• Administer the electronic timekeeping system, including new hires, terminations, and time‑clock issues.
• Ensure compliance with applicable payroll regulations, including prevailing wages, certified payrolls, garnishments, with holdings, and payroll tax requirements.
• Prepare, manage, and reconcile prevailing wage payrolls and certified payroll reporting for federally funded installation projects.
• Complete monthly, quarterly, and annual internal payroll reporting.
• Process accurate and timely year‑end reporting as required (W‑2, W‑2c, 1095, AAP, EEO, T4, T2200, OSHA, and Veterans reporting).
• Develop ad‑hoc financial and operational reports as needed.
• Coordinate with and assist external auditors, workers’ compensation vendors, corporate auditors, 401(k) audits, and wage/hour audits.
• Support benefits administration activities.
• Process and maintain accurate employee data within the HRIS system, including new hires, benefit enrollments, salary and job changes, and terminations.
• Maintain employee Paid Time Off (PTO) records in accordance with company policies.
• Reconcile monthly benefit invoices and prepare journal entries for the Finance department.
• Assist with and coordinate the annual open enrollment process, including auditing enrollments and ensuring accurate vendor transmission.
• Communicate benefits information to new hires and ensure timely vendor enrollment.
• Track and report workers’ compensation claims.
• Maintain effective working relationships with payroll and HR vendors (e.g., ADP and benefits providers).
• Support recruitment activities, including new hire orientation, onboarding, and training.
• Support HR Business Partner communications at the local level.
• Partner with the Safety Coordinator to support safety initiatives.
• Perform other duties and projects as assigned by management.

• Associate’s degree (A.A.) or equivalent from a two‑year college or university, with 1–3 years of HR generalist and/or payroll support experience; or an equivalent combination of education and experience.
• Certificates, Licenses or Registration:
  None required.

• Strong attention to detail
• Ability to identify and resolve issues in a timely manner
• High level of discretion and confidentiality
• Clear written and verbal communication skills
• Strong organizational and time‑management skills
• Ability to multi‑task and meet deadlines
• Consistent attendance and reliability
• Follows policies, procedures, and management direction

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
• Experience with ADP Workforce Now (WFN) considered an asset

We are committed to diversity and inclusivity.

Associate

Full‑time

Human Resources

Manufacturing