Onboarding Specialist

We are seeking individuals with genuine empathy and patience to help care for our residents’ needs. Applicants must have a caring approach and be willing to care for the needs of patients and the team. Pillars for successful employment are work ethic, integrity, and competence.

• Serve as the primary point of contact for candidates after offer acceptance through start date.
• Initiate, track, and manage all pre‑employment requirements, including background checks and credential or license verification.
• Communicate clear instructions, deadlines, and expectations to candidates regarding pre‑hire requirements.
• Proactively monitor progress and follow up to ensure timely completion of all pre‑employment steps.
• Prepare and distribute offer acceptance and onboarding documentation.
• Ensure new hires complete all required onboarding forms and acknowledgments accurately and on time.
• Coordinate I-9 completion and E-Verify in compliance with federal and state regulations.
• Enter, verify, and maintain new hire information within HRIS systems.
• Ensure all hiring and onboarding activities comply with company policies, labor laws, and regulatory requirements.
• Maintain accurate, complete, and confidential employee records.
• Track onboarding metrics such as time‑to‑start, completion rates, and onboarding‑related issues.
• Provide prompt and professional responses to new hire questions and escalate issues when appropriate.
• Maintain consistent communication with Recruiters, Regional HR teams, and facility HR staff.
• Support audits, reporting, and continuous process improvement initiatives related to onboarding.
• Perform additional duties as assigned in support of Recruiting and Human Resources teams.

• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience preferred.
• Experience in recruiting coordination, onboarding, or HR administration preferred.
• Familiarity with background checks, credential verification, I-9, and E-Verify processes.
• Strong attention to detail and ability to manage multiple priorities in a fast‑paced environment.
• Excellent organizational, communication, and follow‑up skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficiency with HRIS systems and Microsoft Office applications.
• Collaborative mindset with the ability to work effectively across teams and locations.

• Health Insurance
• Dental Insurance
• Disability Insurance
• Vision Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

• Telemedicine: $0 co‑pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.
• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well‑being.
• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

These additional benefits are available to you without reducing your take‑home pay!