Export Coordinator

• Family-owned company where your work is visible and valued
• Made-in-the-USA products with a long-standing quality reputation (founded in 1839)
• Competitive benefits, including bonus opportunity, profit sharing, medical coverage, and 401(k)
• Growth and career advancement opportunities
• Enjoy a great work environment in a clean, newly decorated facility

The role

As our Export Assistant, you’ll manage the end-to-end export order process for North American and international customers—coordinating documentation, compliance steps, and freight forwarders to keep shipments moving on time.

What you’ll do

• Partner with freight forwarders to secure ocean/air quotes and bookings (FCL/LCL)
• Prepare export documentation (Commercial Invoice, Certificate of Origin, IMO/IATA Dangerous Goods declarations, and other required documents)
• Support international payment workflows (wire transfer, credit card, and letters of credit)
• Coordinate with production and shipping to confirm product readiness and schedule carrier pickup
• Maintain accurate customer files, contacts, and shipping instructions
• Provide general administrative support to the export team and management as needed

Requirements (what you bring)

• Export experience with a working understanding of international shipping processes, documentation, and terminology (PO through delivery)
• Knowledge of export compliance requirements, including Harmonized System (HS) / Schedule B classification
• 49 CFR, IATA, and IMDG certification (must have or obtain within 12 months of hire)
• Proficiency with Excel and Microsoft 365
• Strong written and verbal communication and organizational skills
• Ability to prioritize multiple tasks and stay focused in a high-demand environment

Preferred (nice to have)

• Proficient in Shipping Solutions and Oracle Net Suite ERP

Schaeffer Manufacturing is North America’s oldest oil, grease, lubricant, fuel additive, crop enhancement and surfactant manufacturer. We exist to provide world-class product performance and durability for our customers while putting money back into their pockets.