Administrative Assistant - Editor

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Full Time Salary St. Louis, MO, US

30+ days ago Requisition

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid‑town St. Louis, Missouri. Harris‑Stowe’s beautiful campus is minutes from the renowned Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park, and other cultural and educational institutions. Harris‑Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the St.

Louis region's most culturally diverse student bodies.

We are seeking a meticulous administrative assistant/manuscript editor to assist in preparing research manuscripts and written media for publication. The focus will be on studies investigating the generational and gestational effects of light pollution on pregnancy. The person in this position will also be tasked with maintaining the mini‑articles of the lab to be placed in the media for the promotion of the lab and communications between the lab members and stakeholders.

This is a limited‑time position funded by a grant. The ideal candidate will have a strong background in scientific writing and editing.

• Establish a brand for the lab within the academic space
• Manage the submission process to academic journals.
• Stay abreast of industry trends, emerging technologies, and best practices in neurobiology.

• Work closely with researchers to refine and improve manuscript drafts.
• Assist in the preparation of figures, tables, and references.

• Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy.
• Ensure manuscripts adhere to journal guidelines and formatting requirements.
• Maintain and store the manuscripts and data for future use.

• Assist in the preparation of laboratory reports and presentations.
• Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant.
• Other duties as indicated by the PI of the grant.

• Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred.
• Strong attention to detail and excellent grammar skills.
• Familiarity with academic publishing standards and guidelines.
• Proven experience in scientific editing and writing.
• Ability to work independently and as part of a team.

• Works well with End Note, Trello, Canva and Office 365.

• Scientific Writing and Editing
  :
  Knowledge of scientific writing, particularly in the field of neuroscience or neurobiology. Familiarity with academic publishing standards, peer‑reviewed journal requirements, and manuscript submission processes.
• Neurological Terminology
  :
  Understanding of neurological terminology, key concepts, and methodologies. Familiarity with common neuroscience topics, such as brain structure, neural pathways, and experimental methods like neuroimaging and electrophysiology.
• Citation and Reference Management
  :
  Knowledge of citation styles commonly used in scientific publications (e.g., APA, Chicago, AMA), and experience with reference management software such as End Note, Zotero, or Mendeley.
• Publishing Platforms
  :
  Familiarity with manuscript submission platforms like Elsevier Editorial System, Scholar One, or other journal‑specific submission portals. Understanding of the stages of manuscript submission, peer review, revision, and acceptance.
• Ethical Guidelines and Compliance
  :
  Knowledge of ethical guidelines for scientific research, including authorship criteria, conflict of interest disclosures, and plagiarism checks. Familiarity with Institutional Animal Care and Use Committee (IACUC) requirements for ethical research.
• Project Management
  :
  Basic understanding of project management principles, especially for handling multiple manuscript drafts, timelines, and deadlines. Knowledge of time‑management techniques to ensure…