Inventory Control Manager

Job Description

Job Title: Inventory Control Manager

Reports to: Chief Operating Officer

Direct Report(s): Inventory Control Coordinator, Scheduling and Receiving Coordinator, Receiving Coordinator(s), and Receiving Associate(s)

FLSA Status: Exempt

Job Location: 70 Corporate Woods Dr., Bridgeton, MO 63044

The Inventory Control Manager is responsible for ensuring the accuracy, integrity, and efficient management of inventory throughout the St. Louis Area Foodbank's distribution network. This role oversees all perpetual and par inventory locations and ensures food and related products are received, stored, tracked, and distributed in accordance with organizational standards and food safety requirements. The Inventory Control Manager leads inventory control operations, including cycle counts, inventory reconciliations, adjustments, and the annual physical inventory process, while identifying and resolving discrepancies to maintain accurate inventory records.

This position works closely with Operations, Acquisitions, and Distribution teams to support efficient warehouse operations and product availability. In all aspects of the role, the Inventory Control Manager promotes a culture of accountability, continuous improvement, exceptional service, and commitment to the St. Louis Area Foodbank's mission.

• Develop, implement, document, and continuously improve inventory control and receiving policies, procedures, workflows, and reporting practices.
• Collaborate effectively with Receiving, Shipping, Acquisitions, Distribution, and other operational teams to ensure accurate tracking and management of inventory movement, including receipts, distributions, transfers, and adjustments.
• Establish and maintain quality control standards for inventory data, including item setup, coding standards, lot tracking, purchased product tracking, and system accuracy.
• Develop and monitor internal controls to ensure the accuracy and integrity of all inventory transactions and inventory movement throughout the organization.
• Ensure all inbound product receipts are accurately processed and entered into the inventory management system within established service level expectations.
• Lead and coordinate the annual physical inventory process, ensuring accurate counts, reconciliation, documentation, and reporting.
• Manage and oversee cycle count programs, conducting routine inventory audits and validating inventory accuracy for donated, purchased, and government-provided products.
• Investigate, reconcile, and resolve inventory discrepancies in a timely manner, identifying root causes and implementing corrective actions to prevent recurrence.
• Recommend and implement process improvements that enhance inventory accuracy, operational efficiency, and inventory reconciliation practices.
• Review, approve, and process inventory adjustments while ensuring appropriate documentation and audit compliance.
• Ensure inventory records, audits, and reporting activities are completed accurately, timely, and in compliance with organizational standards.
• Utilize First-In, First-Out (FIFO) inventory management practices to minimize spoilage, maximize product freshness, and reduce waste across dry, refrigerated, and frozen inventory.
• Monitor food recalls and lead recall response activities in accordance with organizational policies and regulatory requirements.
• Promote and reinforce a culture of workplace safety, food safety, and operational excellence.
• Provide operational support and cross-functional collaboration with the Shipping Department and other warehouse functions as needed.
• Leverage inventory management systems and technology, including ERP platforms such as Microsoft Dynamics NAV/365, to support accurate inventory control and reporting.
• All other duties as assigned.

• High school diploma or equivalent required. Associate degree in Supply Chain Management, Logistics, Business, Operations, or a related field preferred.

• Minimum of two to three years of supervisory or leadership experience in inventory control, warehouse operations, distribution, logistics, or a related environment required.
• Experience managing inventory accuracy, cycle count programs, inventory reconciliation, and physical inventory processes required.
• Experience with ERP and inventory management systems required; experience with Microsoft Dynamics NAV/365 strongly preferred.
• Experience working in a food distribution, food manufacturing, nonprofit, or high-volume warehouse environment preferred.

• Strong understanding of inventory control principles, warehouse operations, product tracking, and inventory auditing practices.
• Proficiency in basic mathematical calculations and inventory reconciliation.
• Advanced organizational skills with the ability to manage multiple priorities, maintain attention to detail, and consistently produce accurate work in a fast-paced environment.
• Proficient in Microsoft Office applications, including Outlook,…