Accounts Receivable​/Payable Specialist- Part-Time

Accounts Receivable/Payable Specialist – Part Time

Position Summary: Our Accounts Receivable and Payable Specialist supports the account management process, building a strong brand and customer experience through timely, professional, and effective execution of assigned responsibilities. They collaborate with leadership to ensure exceptional and accurate financial processes.

Pay Range: $20.00 – $30.00 / hour, DOE.
Part Time Position: 20-24 hours per week, on site only.

• Collect and process payments for services
• Monitor customer accounts and aging reports
• Manage collections process on overdue accounts through calls, emails, and statements
• Resolve billing disputes quickly and professionally
• Apply customer payments accurately via check, ACH, credit card, or lockbox
• Work with account management and operations teams to ensure accurate contract pricing and billing setup
• Prepare weekly AR reporting including aging, collections status, and cash receipts
• Support customer invoicing

• Process vendor invoices accurately and timely
• Match purchase orders, receipts, and invoices when applicable
• Manage subcontractor payments, salt/material vendors, equipment suppliers, and service providers
• Schedule weekly check runs and ACH payments
• Maintain vendor files including W-9s, insurance certificates, and payment terms
• Reconcile vendor statements and resolve discrepancies
• Monitor spending trends and identify cost‑saving opportunities

• Assist with monthly close, reconciliations, and reporting
• Support budgeting and cash flow forecasting
• Maintain accounting records in ERP/accounting software
• Assist ownership/leadership with seasonal financial planning
• Ensure compliance with company policies and accounting controls

• Coordinate with branch and account management team to ensure timely accurate financial practice
• Understand seasonal workflows related to snow billing, route changes, extra services, and contract renewals
• Improve systems, processes, and efficiencies in billing and payables

• High school diploma or equivalent
• 3+ years of AP/AR, bookkeeping or accounting experience
• Strong understanding of invoicing, collections, vendor management, and cash flow
• Proficient in the use of Quick Books and Microsoft Office Suite
• Ability to pass a pre‑employment drug test

• Experience with automated AP software
• Experience in commercial maintenance (lawn and snow) and landscaping
• Associate degree or equivalent accounting experience

$20 – $30 hourly wage