Accounting Specialist

Job Details Description

The Accounting Specialist I processes accounts payable invoices and completes other accounting support duties. The position works collaboratively with other departments throughout the company and requires a strong aptitude for details and the ability to work in a time sensitive environment.

The Accounting Specialist I job description is intended to point out major duties and authorities within the position, but it is not limited to these items.

• Manage the AP email box including distribution of emails, responses to misc. requests, receipt of invoices.
• Catalog invoices received from vendors in preparation for PO processing and approval routing.
• Accurately process vendor invoices using imaging and accounting software including non-PO invoices and PO invoices using the three-way match process.
• Assist with monitoring vendor discount payment terms and payments to ensure discounts are captured in each week’s payment run.
• Monitor vouchers payable and work with the purchasing department and vendors for resolution. This includes a weekly Invoice Action meeting for collaboration and resolution, and monthly GL reconciliation of vouchers payable.
• Reconcile monthly account statements for major vendors.
• Assist with processing customer and vendor returns, working collaboratively with purchasing, inventory control as needed.
• Assist with weekly check, ACH and AMEX payment runs.
• Accounts payable customer service and monitoring of AP email box.
• Provide back‑up support for AR parts processing and other possible opportunities within the accounting team.
• Provide back‑up support for packaging materials orders to voucher and bill drop‑shipment orders for vendors and customers.
• Perform other tasks or duties as assigned.

• Two‑year degree in accounting, math, business or equivalent.
• Basic accounting knowledge required.
• Minimum of 2 years of experience in accounting.
• Knowledge of Syteline/Infor accounting software a plus.

• Experience working with Microsoft Office Programs and proficient at using Word, Outlook, Excel.
• Demonstrated organizational and time management skills.
• Able to adapt to a fast‑paced environment.

• Communicate effectively to give and receive detailed information through verbal and/or non‑verbal communication in person or using the telephone; exchange ideas and accurately convey detailed information to customers, co‑workers, supervisors, vendors, and others inside and outside the company.
• Works well with a variety of people and personalities, and with other Delkor departments.
• Unwavering professionalism when interacting with co‑workers, customers and vendors.
• Works collaboratively as a team member to suggest ideas and resolve issues in a positive manner.

• Adhere to a consistent work schedule assigned of 40 hours per week, dedicating oneself to work productively, making efficient use of his or her time.
• Self‑motivated and able to work independently and accurately with minimal supervision.
  
  Takes ownership of his or her area(s) of responsibility.
• Able to independently solve problems.
• Well organized with a strong aptitude for details.
• Able to maintain a positive work environment, even when encountering challenging situations.

• Sit at a desk or in meetings for extended periods of time that often include extensive time on a computer.
• Stand and walk for a portion of the day to interact with other employees.
• Able to judge distances and space relationships to successfully complete detailed activities to fine tolerances, including reading spreadsheets and other documents.
• Possess arm and hand mobility and strength to lift, hold, reach, carry, push and pull packages, supplies, and the like used by the Accounting Department.

• Ninety percent (90%) of the work is performed in an office setting, performing detailed work sitting or standing at a desk and working on a computer, or working at an office table.
• Ten percent (10%) of the work is performed on the production floor with exposure to tools, dirt, dust, chemicals, metals, plastics, varying temperatures, construction…