Payroll & Payables Specialist

Company

The All Energy Solar team is smart, dedicated to our customers, open minded, and fun. We are composed of the renewable energy industry’s best talent. Our projects vary from small residential systems to large scale commercial projects. If you are ready to join a rapidly growing company with opportunities for upward mobility, we encourage you to apply with All Energy Solar.

The finance/accounting and human resources teams at All Energy Solar are committed to supporting our employees while driving the company’s strategic initiatives forward. We are seeking a resourceful and skilled Payroll & Payable Specialist to join our department and ensure that all payroll and payables processing remains smooth, efficient, and fully compliant. Our ideal candidate possesses extensive knowledge of payroll regulations and compliance, alongside a strong proficiency in HCM system reporting and functionality.

While Paycor HCM/HRIS experience is highly preferred, the role requires an onsite, full‑time exempt professional who will report to the Controller and maintain a dotted‑line reporting relationship with the Director Human Resources. We invite you to join our dedicated team if you are prepared to make a meaningful impact on our company’s continued success.

Payroll

• Process bi‑weekly, commission, bonus, and prevailing wage payrolls for all employees, ensuring accurate, timely payments.
• Calculate and enter additional compensation, including incentives, retro pay, and reimbursements.
• Handle voluntary and legally regulated involuntary deductions, including tax levies and garnishments.
• Prepare manual checks for terminations and discrepancies per company policy.
• Manage year‑end payroll reconciliations and W‑2 administration.
• Perform administrative and statistical duties needed for payroll preparation.
• Partner with HR, Finance, Accounting, Sales, and Operations to coordinate cross‑functional pay activities.
• Conduct routine data‑integrity checks on payroll information.
• Manage data reporting and audits, including EEO‑1 filings, Benefits Statements, and survey reports.
• Facilitate payroll system upgrades and related employee training.
• Audit systems for accuracy, recommend enhancements, and support users with training manuals.
• Investigate and resolve payroll inquiries, errors, and discrepancies.
• Recommend new procedures to enhance HR efficiency and the employee experience.

Accounts Payable

• Manage the processing of vendor invoices through Stampli, ensuring full compliance with company regulations and protocols.
• Adhere to established company guidelines for accurate invoice coding and authorization.
• Collaborate closely with the Purchasing team to identify and resolve any discrepancies between purchase orders and vendor invoices.
• Maintain regular communication with internal parties to secure timely approvals and ensure punctual payments.
• Handle miscellaneous financial disbursements, including the review and processing of employee expense reimbursements.

Accounts Receivable

• Cash Application:
  Handle incoming payment streams and deposit physical checks utilizing a check scanner.

Other Duties

• Other duties and tasks as assigned by management.
• Contribute to a positive and inclusive work environment.
• Exemplify All Energy Solar core values (safety first, dependability, do the right thing, want to win).

• Between 3 to 5 years of experience in payroll and AR/AP along with a high school diploma or GED is required; however, an Associate’s or Bachelor’s degree in Finance, HR, Accounting, Business, or a related field is preferred. An equivalent combination of education and professional experience will also be considered.
• A proven track record in administrative roles within Finance, HR, or Accounting, specifically emphasizing extensive payroll processing expertise.
• Candidates holding Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) status are highly encouraged to apply.
• Established background in managing multi‑state U.S. payroll operations for a workforce exceeding 250 employees.
• Expertise in HR systems and procedures, with a strong preference for individuals…