Accounting Specialist

Job Responsibilities

• Process various financial transactions including accounts payable, accounts receivable, business expense reimbursements, and payroll
• Provide Business Expense Reimbursement Lead
• Process business expenses by verifying, coding, posting, documenting and preparing payment
• Communicate with employees, judges, and other stakeholders to obtain necessary documentation and clarification
• Maintain accurate records and supporting documentation for reimbursement transactions
• Lead statewide quarterly business expense reimbursement group meetings
• Provide Payroll Administration and Coordination
• Coordinate payroll processing through the SEMA4 payroll system
• Develop, maintain and improve payroll-related information systems and processes
• Analyze payroll data and provide reports, recommendations, and supporting documentation
• Oversee payroll-related transactions to ensure accuracy, compliance, and timely processing
• Provide payroll guidance and support to local Human Resource staff
• Review employee timesheets for accuracy, completeness, approvals, and compliance
• Communicate payroll process changes, policy updates, and system enhancements to stakeholders
• Research and resolve payroll issues and provide guidance and assistance
• Process Accounts Payable
• Verify, code, post, document, and prepare payment of purchasing cards and accounts payable invoices
• Respond to inquiries regarding accounts payable and purchasing card activity
• Maintain accurate financial records and transaction documentation
• Perform Other Duties including mail distribution, operational deposits, and state vehicle administration

• Associate's degree from an accredited college or university in accounting, finance, or related field and experience in bookkeeping, collections, or accounting
• 3 Years of bookkeeping experience
• Bachelor's degree from an accredited college or university in accounting or related field and some experience in accounting or finance in the public sector with automated systems
• Knowledge of governmental accounting systems
• Ability to communicate effectively both written and orally
• Ability to establish and maintain effective working relationships with judges, managers, and other staff
• Ability to use office machines and equipment to gather and compile data and share information
• Skill in the development and use of spreadsheets