Billing Specialist

Job Description

Onethe person, Inc. is seeking a Billing Specialist who will partner closely with project managers to prepare accurate construction billings, manage complex billing schedules, and maintain organized documentation for projects of varying size and complexity. This role focuses on AIA and GMP billing, customer payment processing, and reconciliation, while contributing to process improvements that enhance accuracy, efficiency, and internal controls within a dynamic, growth-oriented environment.

Responsibilities

+ Work closely with project managers to generate accurate client billings for construction projects.

+ Prepare and review AIA billing documents to accurately reflect project progress, costs, and contractual terms.

+ Collaborate with project managers to establish and manage billing schedules and deadlines to ensure timely submission of payment applications.

+ Maintain organized records of all billing-related documents, including change orders, contracts, and lien waivers.

+ Communicate with clients, subcontractors, and project managers to resolve billing inquiries, discrepancies, and change requests.

+ Process customer payments in a timely and accurate manner.

+ Contact customers to discuss overdue payments and update account status based on agreed arrangements.

+ Locate customers using appropriate resources to address outstanding balances and billing issues.

+ Process payments and refunds in accordance with established accounting policies and procedures.

+ Call customers to resolve billing and credit issues and document outcomes appropriately.

+ Take proactive actions to encourage timely payments and reduce accounts receivable balances.

+ Lead or participate in cross-functional projects to streamline billing and collection processes and increase accuracy and efficiency.

+ Establish and enforce accounting policies and procedures related to billing and collections, ensuring proper internal controls exist.

+ Assist with special projects, billing and collection research, and ad hoc analysis as needed.

Essential Skills

+ Minimum 3+ years of construction billing experience.

+ Minimum 2+ years of experience with customer reconciliation.

+ Minimum 2+ years of GMP (Guaranteed Maximum Price) billing experience.

+ Strong experience with billing, construction billing, invoicing, and accounts receivable.

+ Intermediate proficiency in Excel, including the ability to work with spreadsheets for billing and reconciliation.

+ Demonstrated ability to manage AIA billing preparation and review.

+ Proven experience communicating effectively with clients, subcontractors, and internal project teams.

+ Ability to establish and follow accounting policies and procedures and maintain strong internal controls.

+ Experience working in a high-paced team environment while managing multiple billing deadlines.

Additional

Skills & Qualifications

+ System experience with Coins or similar construction or accounting software; experience with K2A is a plus.

+ Associate's or Bachelor's degree in Accounting or a related field is preferred.

+

Experience with T&M (Time and Materials) billing.

+ Experience reviewing and interpreting contracts for billing purposes.

Work Environment

Onethe person, Inc. offers a professional, team-oriented environment that combines the stability, resources, and opportunities of a national mechanical contractor with the creative spirit and customer loyalty of a local business. The organization handles projects of all sizes and complexity, including stadiums, manufacturing facilities, power plants, hospitals, concert halls, and classrooms, from multiple regional locations across the country. The Billing Specialist can work 100% remotely, with the option for candidates local to Minnesota to spend some time at the St.

Paul location if desired. The culture emphasizes flexibility, respect for life outside of work, and a supportive, non-micromanaging leadership style. Team members thrive on variety and new challenges, and the company provides substantial opportunities for professional growth and advancement within a high-paced, collaborative environment.

Job Type & Location

This is a Contract to Hire position based out of…