Director of Finance and Administration

Reports To
: CEO
Status:Full-time/Hybrid, exempt, 37.5 hours/week
Salary:$90,000-$106,000/year based on experience

Job Summary
:
The St. Paul Jewish Federation is seeking an experienced, hands-on Director of Finance and Administration
to lead our financial operations, strengthen our internal systems, and serve as a trusted financial partner to our CEO, staff, Finance Committee, and Board of Directors.

This is a senior leadership role for someone who enjoys both doing the work and improving how the work gets done. The Director will oversee day-to-day accounting and financial management for a grant-making organization with approximately$26 million in assets under management, a $2.5 million annual operating budget, over $1 million in annual grant distributions, multiple restricted and unrestricted funds, Donor Advised Funds, and a wholly owned subsidiary, Talmud Torah St.

Paul LLC.

• Lead Finance and Accounting
  • Own the monthly close, general ledger, reconciliations, journal entries, accruals, accounts payable, expense review, and financial records.
  • Maintain accurate accounting for restricted and unrestricted funds, grants, endowments, investments, and Donor Advised Fund distributions.
  • Prepare monthly financial statements, budget-to-actual reports, forecasts, cash projections, dashboards, and variance analysis.
  • Lead the annual budgeting process and provide financial guidance to department heads, senior leadership, the Finance Committee, and Board.
  • Coordinate the annual audit, tax preparation, year-end close, and implementation of audit recommendations.
  • Maintain and strengthen internal controls, financial policies, approval processes, and fraud-prevention practices.
• Manage Payroll, Receivables, Billing, Benefits, and Administrative Operations
  • Oversee payroll processing, payroll tax filings, W-2s, benefit deductions, and related reporting.
  • Coordinate routine benefits and HR administration, including onboarding, offboarding, employee records, and required documentation.
  • Oversee selected office operations, vendor relationships, insurance administration, contracts, and administrative procedures.
  • Monitor campaign pledges and other organizational receivables, manage invoicing and payment tracking, and follow up appropriately on outstanding balances.
• Support Property and Subsidiary Operations
  • Maintain the accounting and financial reporting for Talmud Torah St. Paul LLC.
  • Serve as the primary contact for the LLC's property-management company.
  • Oversee lease administration, rental income, property expenses, reserves, maintenance coordination, and capital-project financial oversight.
  • Coordinate with the CEO, legal counsel, tenants, vendors, and other partners on significant property, lease, contract, and risk-management matters.

• Provide Leadership and Improve Systems
  • Advise the CEO and Finance Committee on financial performance, risks, opportunities, policies, and long-term sustainability.
  • Explain financial information clearly to staff and Board members with varying levels of financial expertise.
  • Manage an external accounting service (CLA) who provides technical accounting and CFO-level support for 4-6 hours per month.
  • Share supervision of the Database Manager with the Chief Development Officer.
  • Identify practical improvements that increase accuracy, efficiency, transparency, and service.

We are looking for a seasoned nonprofit finance professional who is strategic enough to advise leadership and hands-on enough to manage the details.

The strongest candidates will bring:

• At least seven years of progressively responsible accounting and financial management experience
  , including meaningful nonprofit or fund-accounting experience.
• Demonstrated experience with monthly close, financial reporting, budgeting, audit support, payroll, internal controls, and staff or vendor supervision
  .
• Working knowledge of GAAP, nonprofit financial reporting, restricted funds, endowments, grants, and investment accounting
  .
• Strong financial systems skills
  . Experience with Sage Intacct, , Expensify, Donor Perfect, or comparable systems is preferred.
• A bachelor’s degree
  in accounting, finance, business administration, or a related…