Office Manager-Construction

Office Manager

Key Responsibilities

• Manage day-to-day office operations for a growing custom home building company
• Oversee bookkeeping functions including A/P, A/R, invoicing, and reconciliations
• Maintain job costing data and assist with budget tracking across projects
• Support payroll processing and coordination with external accounting partners (if applicable)
• Assist with the transition from Quick Books to Viewpoint Vista, including data organization and system adoption
• Coordinate vendor communication, subcontractor documentation, and insurance compliance
• Maintain organized project files, contracts, and internal documentation
• Support project managers and leadership with administrative tasks and reporting
• Handle general HR/admin duties such as onboarding paperwork and office coordination

Qualifications

• 3+ years of experience in an Office Manager, Bookkeeper, or similar role
• Experience in construction or a related industry strongly preferred
• Proficiency in Quick Books; experience with Viewpoint Vista or similar construction accounting software is a plus
• Strong understanding of basic accounting principles and job costing
• Highly organized with strong attention to detail and ability to multitask
• Excellent communication and problem-solving skills
• Self-starter with the ability to work independently in a fast-paced environment

What We Offer

• Competitive compensation based on experience
• Opportunity to grow with a respected custom home builder
• Collaborative, team-oriented work environment
• Exposure to high-end residential construction projects