Accountant, Accounts Receivable​/ Collections, Financial Reporting

Accountant

The Accountant manages the full accounts receivable and project accounting cycle for a commercial construction environment, ensuring accurate financial records, timely billing, and insightful reporting that supports project profitability and overall business performance.

• Manage accounts receivable processes using Open Systems Accounting Software (OSAS), including preparing, reviewing, and submitting construction pay applications in a timely and accurate manner.
• Process daily cash receipts, record transactions, and maintain accurate and up-to-date accounting records.
• Lead collections efforts by following up on outstanding invoices, managing project retainage, and ensuring prompt resolution of payment issues.
• Administer project contracts and maintain comprehensive project documentation to support billing, compliance, and audit requirements.
• Prepare and file monthly Sales and Use Tax reports, ensuring accuracy and adherence to applicable regulations.
• Monitor daily banking activity, review transactions, and reconcile bank accounts regularly.
• Review payroll and accounts payable processing for accuracy, completeness, and compliance with company policies and applicable regulations.
• Analyze purchasing activity and compare expenditures against project budgets to identify variances and support cost control efforts.
• Review monthly financial statements and prepare overhead cost analyses to support management decision-making.
• Compile and distribute weekly project backlog reports utilizing job cost reporting systems, providing clear visibility into current and future work.
• Prepare monthly sales reports, including tracking open bids and analyzing trends against historical performance to support forecasting.
• Conduct semi-annual project reviews comparing estimated versus actual labor hours, material costs, and overall project profitability, and communicate key findings.
• Collaborate closely with operations, project management, and leadership to provide financial insights and ensure alignment between project performance and financial results.
• Maintain organized digital and physical records using Microsoft Office tools and Adobe Acrobat, supporting efficient reporting and audit readiness.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of accounting, bookkeeping, or accounts receivable experience.
• Experience with in the commercial construction industry strongly preferred.
• Hands-on experience with project accounting, job costing, retainage management, and construction billing.
• Proficiency with Open Systems Accounting Software (OSAS) preferred.
• Strong working knowledge of Microsoft Excel for data analysis and reporting.
• Proficiency in Microsoft Word for document preparation and Microsoft Outlook for professional communication.
• Ability to use Adobe Acrobat to manage, review, and organize electronic documents.
• Strong attention to detail and accuracy in financial data and documentation.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Solid understanding of accounts receivable processes, collections, and banking reconciliations.

• Formal education in Accounting, Finance, or a related discipline is preferred and supports success in the role.
• Experience working in a smaller company environment where individuals own end-to-end processes is beneficial.
• Familiarity with construction pay applications, project contracts, and backlog reporting is a plus.
• Comfort working closely with operations, project managers, and leadership to provide financial insights.
• Strong organizational skills and the ability to maintain thorough project documentation.
• Effective written and verbal communication skills for collaborating across departments.
• Ability to perform trend analysis on sales, bids, and historical performance to support strategic decisions.
• Experience reviewing payroll and accounts payable for accuracy and compliance is advantageous.

This role is based in a smaller, family-oriented company of approximately 40–45 employees, with a close-knit culture and a strong focus on collaboration. The accounting team consists of two staff members: this position owns the full accounts receivable and project accounting process, including invoicing, invoice entry, AR, and related accounting tasks, while the other accounting staff member focuses on payroll, accounts payable, and general bookkeeping.

The Accountant has no direct reports and reports into the General Manager. The position is fully onsite, with working hours from 6:30 a.m. to 3:30 p.m. Monday through Thursday and a half day on Friday  environment provides exposure to a variety of commercial construction projects and offers the opportunity to take ownership of end-to-end accounting processes in a stable, team-oriented setting.

This is a Contract position based out of Saint Paul, MN.

The pay range for this position is $38.46 -…