Accountant, Financial Reporting, Accounts Receivable​/ Collections

Job Title:

Accountant

Job Description

The Accountant manages the full accounts receivable and project accounting cycle for a commercial construction environment, ensuring accurate financial records, timely billing, and insightful reporting that supports project profitability and overall business performance.

Responsibilities

+ Manage accounts receivable processes using Open Systems Accounting Software (OSAS), including preparing, reviewing, and submitting construction pay applications in a timely and accurate manner.

+ Process daily cash receipts, record transactions, and maintain accurate and up-to-date accounting records.

+ Lead collections efforts by following up on outstanding invoices, managing project retainage, and ensuring prompt resolution of payment issues.

+ Administer project contracts and maintain comprehensive project documentation to support billing, compliance, and audit requirements.

+ Prepare and file monthly Sales and Use Tax reports, ensuring accuracy and adherence to applicable regulations.

+ Monitor daily banking activity, review transactions, and reconcile bank accounts regularly.

+ Review payroll and accounts payable processing for accuracy, completeness, and compliance with company policies and applicable regulations.

+ Analyze purchasing activity and compare expenditures against project budgets to identify variances and support cost control efforts.

+ Review monthly financial statements and prepare overhead cost analyses to support management decision-making.

+ Compile and distribute weekly project backlog reports utilizing job cost reporting systems, providing clear visibility into current and future work.

+ Prepare monthly sales reports, including tracking open bids and analyzing trends against historical performance to support forecasting.

+ Conduct semi-annual project reviews comparing estimated versus actual labor hours, material costs, and overall project profitability, and communicate key findings.

+ Collaborate closely with operations, project management, and leadership to provide financial insights and ensure alignment between project performance and financial results.

+ Maintain organized digital and physical records using Microsoft Office tools and Adobe Acrobat, supporting efficient reporting and audit readiness.

Essential Skills

+ Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

+ 3+ years of accounting, bookkeeping, or accounts receivable experience.

+

Experience with in the commercial construction industry strongly preferred.

+ Hands-on experience with project accounting, job costing, retainage management, and construction billing.

+ Proficiency with Open Systems Accounting Software (OSAS) preferred.

+ Strong working knowledge of Microsoft Excel for data analysis and reporting.

+ Proficiency in Microsoft Word for document preparation and Microsoft Outlook for professional communication.

+ Ability to use Adobe Acrobat to manage, review, and organize electronic documents.

+ Strong attention to detail and accuracy in financial data and documentation.

+ Ability to manage multiple projects and deadlines in a fast-paced environment.

+ Solid understanding of accounts receivable processes, collections, and banking reconciliations.

Additional

Skills & Qualifications

+ Formal education in Accounting, Finance, or a related discipline is preferred and supports success in the role.

+ Experience working in a smaller company environment where individuals own end-to-end processes is beneficial.

+ Familiarity with construction pay applications, project contracts, and backlog reporting is a plus.

+ Comfort working closely with operations, project managers, and leadership to provide financial insights.

+ Strong organizational skills and the ability to maintain thorough project documentation.

+ Effective written and verbal communication skills for collaborating across departments.

+ Ability to perform trend analysis on sales, bids, and historical performance to support strategic decisions.

+ Experience reviewing payroll and accounts payable for accuracy and compliance is advantageous.

Work Environment

This role is based in a smaller, family-oriented company of…