Accounting Assistant TEST

General Information

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Performs entry-level accounting and bookkeeping work involving the maintenance, processing, and review of financial records and transactions for assigned accounts. Performs accounts receivable, cash receipt, journal entry, recordkeeping, and audit support functions and related duties as assigned.

Works under the close technical and administrative supervision of an Accountant or supervisor. Assignments are generally routine and performed in accordance with established policies, procedures, and accounting practices, with technical guidance provided as needed.

• Create invoices in People Soft and apply payments to customer accounts.
• Process online deposits and related transactions in People Soft.
• Prepare and enter routine journal entries in People Soft in accordance with established accounting procedures.
• Electronically deposit checks and maintain supporting documentation.
• Review and maintain financial transaction records, including requisitions, purchase documents, invoices, and related supporting records.
• Perform routine calculations and verify financial information using Microsoft Excel and electronic calculators.
• Identify discrepancies or incomplete information and follow established procedures to obtain corrections or clarification.

• Monitor outstanding invoices and contact customers to obtain payment status or resolve routine account questions.
• Maintain accurate and current accounts receivable records and supporting documentation.

• Maintain organized electronic and physical financial records in accordance with established retention and filing procedures.
• Assist with compiling financial records, schedules, and supporting documentation for the annual audit.
• Prepare routine correspondence, forms, and other materials as assigned.
• Perform other related accounting and administrative duties as required.

• Basic knowledge of accounting principles, practices, and procedures, including accounts receivable and general ledger functions.
• Familiarity with computerized accounting and financial management systems, preferably People Soft or a comparable enterprise financial system.
• Intermediate proficiency in Microsoft Excel, including creating and maintaining spreadsheets, filtering data, and using pivot tables to organize and analyze financial information.
• Working knowledge of Adobe Acrobat and electronic document management.
• Skill in performing accurate arithmetic computations using electronic tools and computer applications.
• Ability to review financial records and supporting documentation for completeness, accuracy, and consistency.
• Ability to interpret and follow established policies, procedures, accounting practices, and technical instructions.
• Ability to organize and maintain accurate financial records and supporting documentation.
• Ability to communicate effectively with customers, employees, and others regarding routine financial transactions and account information.
• Ability to establish and maintain effective working relationships and work cooperatively as part of a team.
• Ability to perform assigned duties with accuracy, dependability, and attention to detail.

• High school diploma or equivalent; and
• One year of experience as a Technical Assistant I (Tech I), or two years of experience as an Accounting Clerk II or equivalent.
• Accounting or bookkeeping education or a related certificate may substitute for up to six months of required experience.
• Intermediate proficiency in Microsoft Excel.

• Experience using People Soft or another enterprise financial management or general ledger system.
• Coursework, certificate, or other formal training in accounting, bookkeeping, finance, or a related field.
• Experience performing accounts…