Executive Team Coordinator & Scheduler to Mayor – Saint Paul

Job Posting

The City of Saint Paul is hiring for an Executive Team Coordinator and Scheduler to the Mayor who will serve as the primary coordinator of Mayor‑Elect Her’s schedule while also overseeing day‑to‑day office operations for the Mayor’s Office. This role is central to ensuring that the Mayor’s time, priorities, and office infrastructure are aligned in support of the Mayor’s agenda. This position works closely with senior leadership, internal departments, and external stakeholders.

Here’s what you can expect to do:

• Manage, structure, and optimize the Mayor’s daily and long‑range schedule, including meetings, briefings, events, and travel.
• Partner with senior leadership to align scheduling with strategic commitments, annual priorities, and day‑of logistics.
• Serve as a primary point of contact for internal departments and external stakeholders seeking time with the Mayor; triage requests and ensure alignment with strategic priorities.
• Coordinate briefing materials, agendas, and follow‑up actions to ensure the Mayor is fully prepared for all engagements.

League of Minnesota Cities