Administrative Assistant-Parks & Rec; Summer Season

Position: Administrative Assistant-Parks & Rec (Summer Season)
Ramsey County Parks & Recreation is hiring an Administrative Assistant for the summer season!

Where:
Parks Admin Building - 2015 Van Dyke Street in Maplewood

Estimated hours:
April to Sept. Approximately 20-30 hours -- weekdays only -- 8a.m.

- 4:30 p.m.

This position courteously and promptly greets Parks residents and guests both in person and over the phone. Main duties are making shelter reservations, handling incoming calls and other office support duties. Candidates must be punctual.

Skill Requirements:
Ability to type 40 words per minute, effective communication by phone, in person and through email, moderate skills in navigating the internet and using Microsoft Office.

Please submit your cover letter and resume (optional).

Please Note:

This job posting is being conducted to fill temporary (not to exceed 6 months in length) appointments. The number of hours worked per week, and shifts may vary. Applicants chosen for hire from this process will not gain rights or preference for other permanent, Ramsey County jobs. This posting will remain open for application until filled. Interviews will be scheduled on an ongoing basis until positions are filled.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to:

Job Description s. Once at this page, you can browse the alphabetical list or search for a job description.

* Perform duties relating to forms and records maintenance such as gathering documents and information to establish, maintain and update files; searching files for information; maintaining departmental records and statistics; opening, maintaining and closing case files.

* Perform public contact duties such as receiving and routing phone calls; responding to complaints, inquiries and service requests by phone and in person; directing clients or visitors to proper locations; assisting the public in completing forms; verifying information and data; scheduling appointments for clients or staff; and assigning service requests to program units or staff in accordance with established guidelines.

* Perform general office services to include opening, sorting and distributing mail and preparing outgoing mail; preparing and sending form letters and composing routine letters; scanning documents; and related duties.

* Perform administrative functions in unit assigned, such as maintaining inventories of office supplies; preparing, or processing contracts/agreements, reimbursements, requisitions, purchase orders and accounts payable forms; generating reports; preparing, checking or processing bills to patients, clients or other agencies; processing payments; and maintaining and balancing accounts.

* Receive, sort, and distribute a variety of correspondence, deliveries, and mail; and scanning and faxing documents.

* May provide training and support to incoming employees.

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS:

1, 2, 3, 4, 5.

Education:

High school graduation or equivalent.

Experience:

Three years of related clerical or customer service experience.

Substitution:
Equivalent combination of education and related work experience.

This is an unclassified, at-will temporary position. This position requires an open screening and selection process. There is no exam for this unclassified, at-will, temporary position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration. Employment isn't guaranteed beyond the end of this assignment.  

Definition of Unclassified from the Ramsey County Personnel Act:

Subdivision
1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."

Criminal Background Checks:  All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation:  Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the…