Office & Admin Specialist Int

Working Title:

Office & Admin Specialist Int Job Class:
Office and Administrative Specialist, Intermediate Agency:
Corrections Dept

• Job
• Location:
  
  St. Paul
• Telework Eligible:
  No
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 02/13/2026
• Closing Date: 02/25/2026
• Hiring Agency/Seniority Unit:
  Corrections Dept / Corr-Ctl Off-Comm Svc-AFSCME
• Division/Unit:
  Corrections - Central Office / DOC Victim Assist/RJ Supv
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides administrative support directly to the Victim Services & Restorative Justice (VSRJ) unit. This position assists in the data entry, manual notifications, and ongoing maintenance and promotion of Minnesota Haven, the Department of Corrections’ notification system. The position is responsible for responding to initial inquiries on the VSRJ phone and email lines as a first point of contact for victims, family members, community members, and criminal justice professionals.

The position provides general clerical and technical support to the unit by maintaining databases and records, doing scheduling, compiling reports for supervised release board and re‑entry cases, doing safety screenings, and providing support as needed for the unit’s programming work.

• Data entry skills sufficient to accurately enter and save information in database management systems, such as the Correctional Operations Management System (COMS), Minnesota Court Information System (MNCIS) and Bureau of Criminal Apprehension (BCA).
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Word processing skills sufficient to prepare memos and letters that are grammatically correct, in proper format and free of spelling errors.
• Spreadsheet software skills sufficient to enter and update data on spreadsheets.
• English language skills sufficient to read, explain and interpret a variety of documents and follow detailed instructions.
• Communication and customer service skills sufficient to provide prompt, courteous and accurate information to victims, offenders, staff, state and government officials on the phone, through email and other written correspondence.

• Experience working with victims/survivors.
• Experience working with offender records.
• Experience sorting, organizing and/or filing records.
• Experience using COMS, MNCIS and/or BCA.
• Experience working in a correctional setting.
• Microsoft Office skills including Microsoft Word, Outlook, and Excel.
• Skill in recordkeeping.
• Knowledge of the Minnesota Data Practices Act.

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky esky.us. This position will require Tuberculosis screening prior to hire.

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of…