Administrative Specialist - Office and Administrative Specialist Principal - Leave

Position: Administrative Specialist - Office and Administrative Specialist Principal - Paid Leave
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* Working Title:

Administrative Specialist*
* ** Job Class:
Office and Administrative Specialist, Principal*
* ** Agency:
Department of Employment and Economic Development*
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** Job ** : 92151

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** Location** :
St. Paul

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** Telework Eligible** :
Yes, may be eligible for some telework

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** Full/Part Time** :
Full-Time

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** Regular/Temporary** :
Unlimited

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** Who May Apply** :
This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 2/19/2026.

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** Date Posted** : 02/13/2026

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** Closing Date** : 02/23/2026

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** Hiring Agency/Seniority Unit** :
Department of Employment and Economic Development / AFSCME

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** Division/Unit** :
Paid Family and Medical Leave

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** Work Shift/Work Hours** :
Day Shift, 8:00AM - 4:30PM

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** Days of Work** :
Monday - Friday

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** Travel Required** :
No

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** Salary Range:**  $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually

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** Classified Status** :
Classified

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** Bargaining Unit/Union** : 206 - Clerical / AFSCME

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** Work Area** :
Paid Leave - Administrative Services - St. Paul

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** FLSA Status** :
Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities ((Use the "Apply for this Job" box below)./connect
700/) :
Yes

** The work you'll do is more than just a job.*
* At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

** About the Paid Leave Division:*
* Paid Leave is a new program that launched January 1, 2026. The program provides partial wage replacement to Minnesota workers that are out of work due to a qualifying condition such as a serious health condition that prevents you from working, or when you need time to care for a family member or a new child.

We have built a program that is easy for every Minnesotan to use. We are engaging the people who depend on us: workers, employers, caregivers, and insurers, to learn from them and continue to improve the program around what they need. We are using modern service delivery and product practices to deliver the program.

The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working. Our aim is to deliver a service that delights Minnesotans.

This position exists to perform administrative functions for specified work units within the Paid Leave Division of DEED, not limited to, but including, Appeals. The administrative functions include assisting with mailing, making calls to parties, including representatives, witnesses, and attorneys, and receiving documents submitted for evidence. This position works with the Paid Leave Appeals unit and works with the Senior Manager of Appeals, Appeals Managers, Paid Leave Judges, Intake team, and other staff to receive, review, and decide appeals of eligibility determinations and determinations of benefit account by the department.

This position is a part of a team of administrative support staff and may also work directly with other work units within Paid Leave as needed.

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* Key Responsibilities:

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** Monitor Appeals Email Inbox/Outbound Calls:
** Take action as appropriate, including responding to parties, Paid Leave Judges, and other Paid Leave staff. Route documents received through email to ensure prompt processing.

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** File Setup and Scheduling:
** Ensure that meetings, hearings, etc. are appropriately scheduled and rescheduled, the right parties are notified, the notice is sufficient, and the meeting is scheduled with the appropriate Paid Leave members. Ensure meeting and hearing records are appropriately kept and stored.

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** Appeals Receipt Duties:
** Assist in receiving, compiling, and delivering all incoming correspondence to the Intake team for further decision-making. Examine documents, redact information as needed, and ensure proper security protocols are followed.

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** Transcripts:
** Prepare transcripts (both 'dirty' and court-ready) of recorded hearings, as assigned.

This position will be based out of the St. Paul office.

This position is telework ()  eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

** Minimum Qualifications*
* ** Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.*
* ** Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.*
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