Executive Operations Manager

Minnesota Wild, 317 Washington Street, Saint Paul, Minnesota, United States of America

Posted Wednesday, June 10, 2026 at 5:00 AM

Executive Operations Manager - $60,000 - $90,000 annually

Position Summary: The Executive Operations Manager serves as a strategic partner to executive leadership by overseeing administrative, operational, financial, and employee engagement activities that enable the department to operate efficiently and effectively. This role manages executive support functions, coordinates budgets and vendor relationships, drives operational planning, and ensures seamless execution of meetings, projects, travel, and departmental initiatives. The position is critical to organizational success because it creates structure, improves operational efficiency, strengthens team culture, and allows leaders to focus on strategic priorities and business outcomes.

• Provide comprehensive executive and administrative support to leadership and departmental teams.
  • Manage complex executive calendars, scheduling, and meeting coordination.
  • Prepare meeting agendas, organize materials, and track follow-up action items.
  • Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
  • Coordinate Corporate Partnership group travel.
  • Provide administrative support to executive leadership and departmental teams.
  • Maintain organized records, files, and operational documentation.
  • Develop and format professional presentations, reports, and executive materials using PowerPoint and other Microsoft Office applications.
  • Maintain spreadsheets, trackers, and reporting tools with a high degree of accuracy.
• Coordinate financial, operational, and departmental activities to ensure efficient business operations.
  • Support departmental budget tracking, including accounts receivable and accounts payable coordination.
  • Serve as a liaison with Finance regarding invoices, reconciliations, and departmental expenditures.
  • Monitor and track departmental expenses and vendor payments.
  • Assist with budget reporting and administrative financial processes.
  • Coordinate office operations and departmental logistics.
  • Support departmental planning activities, events, meetings, and functions.
  • Manage relationships with vendors and external partners to support operational needs.
  • Assist with broadcast and cross-functional departmental support as needed.
  • Research and source innovative solutions, tools, and vendors to improve operational efficiency, including emerging AI-enabled technologies.
  • Coordinate Corporate Partnership event planning, including but not limited to receptions, holiday parties, and suite entertaining.
  • Coordinate Corporate Partnership gifting strategy, including but not limited to onboarding gifts, renewal gifts, holidays, and playoffs.
• Support strategic projects, employee engagement, and organizational culture initiatives.
  • Support special projects and operational initiatives as assigned.
  • Coordinate employee engagement activities including recognition programs, anniversaries, birthdays, and team events.
  • Support initiatives that enhance workplace culture and team connectivity.
• Perform other duties as assigned.

• Bachelor's degree or equivalent experience.

Knowledge &

Experience:

• Three to seven years of executive administrative, operations, or coordination experience.
• Advanced proficiency in Microsoft Office Suite, including:
• Excel
• Power Point
• Outlook
• Word
• Experience supporting senior leadership or executive teams.
• Experience with budget tracking, vendor coordination, or finance partnership activities.
• Experience in media, broadcast, sports, entertainment, or fast-paced operational environments preferred.
• Experience coordinating complex travel.
• Familiarity with AI productivity tools and operational technology solutions.

Personal Attributes:

• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Strong attention to detail and follow-through.
• Executive presence.
• Organizational agility.
• Communication.
• Problem solving.
• Initiative.
• Confidentiality and professionalism.
• Ability to manage multiple priorities and shifting deadlines.

• Ability to work nights, weekends and holidays as needed for games and events.
• Physical requirements include sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, lifting, grasping, etc.
• Lifting up to 50 lbs.
• Benefits offered including Medical, Dental, Vision, Retirement, and a robust PTO policy.

Our company is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or perform the essential functions of the job, please contact the People Team to request an accommodation. We will engage in an interactive…