Office Assistant

Description We are looking for a dependable Office Assistant to support daily front-office operations for a Contract position in Saint Paul, Minnesota. This role serves as a key point of contact for visitors, drivers, and customers by providing courteous assistance, managing incoming communications, and keeping administrative tasks organized. The ideal candidate is comfortable handling reception duties, document processing, and scheduling-related support in a fast-paced office setting.

Responsibilities:

- Welcome visitors and respond to the doorbell promptly, ensuring each guest is directed to the appropriate contact or area.

- Sort, distribute, and manage incoming and outgoing mail to keep office communications moving efficiently.

- Assist clients with semi-truck parking coordination by booking spaces, making cancellations, and explaining the reservation process clearly.

- Answer inbound phone calls and provide helpful information or route inquiries to the correct team member.

- Support current customers with routine questions and deliver attentive, friendly service during each interaction.

- Scan and organize documents accurately to maintain accessible and up-to-date office records.

- Provide general clerical assistance, including data entry, filing, and other administrative support as needed.

- Work closely with internal team members to become knowledgeable about office procedures and service-related processes. Requirements - Previous experience in a receptionist, office support, or administrative role.

- Ability to manage front-desk interactions with professionalism and a customer-focused approach.

- Experience handling inbound calls, visitor inquiries, and general office correspondence.

- Proficiency with document scanning, filing, and other clerical tasks.

- Working knowledge of Microsoft Office 365.

- Strong organizational skills with the ability to manage multiple routine tasks accurately.

- Clear verbal communication skills and confidence assisting customers in person and by phone. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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