Administrative Assistant

Description We are looking for an Administrative Assistant to support meeting planning, visitor coordination, and day-to-day office operations in Saint Paul, Minnesota. This Long-term Contract position is ideal for someone who excels at organizing details, communicating clearly, and creating a smooth experience for employees, executives, and guests. The role includes coordinating events, managing travel-related reporting, and helping maintain an efficient and well-organized workplace environment.

Responsibilities:

- Organize the logistics for leadership, board, and company wide meetings by arranging meeting space, coordinating technology needs, and securing food service when required.

- Support large internal events by managing attendee registration, distributing event communications, preparing agendas, and keeping participant information accurate and up to date.

- Build and oversee event registration materials and tracking tools, including forms, schedules, communications, and attendance records.

- Prepare reports and dashboard updates to monitor participation, provide event status visibility, and assist attendees throughout the full meeting lifecycle.

- Coordinate event-related details such as hotel room lists, vendor communication, attendee tracking, on-site execution, and follow-up activities after events conclude.

- Welcome scheduled visitors and help deliver a well-organized onsite experience by coordinating access, preparing meeting areas, arranging signage, and managing catering details.

- Maintain visitor logs, assist with sign-in procedures, and issue access credentials in alignment with compliance and audit expectations.

- Answer and direct incoming calls, receive deliveries connected to meetings and events, and contribute to daily office coordination to keep operations running smoothly.

- Process monthly direct travel reporting for external clients and partner organizations, and provide backup support for mail room activities when needed.

- Create and publish internal Administrative Services updates on the intranet to share timely and clear workplace communications. Requirements Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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