Executive Assistant

Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive. Ecolab is seeking an Executive Assistant who thrives in a fast‑paced environment, enjoys problem‑solving, and excels at keeping complex operations running smoothly. As the Executive Assistant to the Global Institutional Marketing & Business Operations leadership team, you will provide high‑level administrative, project, and coordination support while serving as a trusted liaison to internal and external stakeholders.

You will anticipate changes, adapt priorities, and ensure seamless execution of schedules, meetings, travel, and communications.

• Development opportunities through increased visibility into other key areas of the organization, supported by our commitment to promoting from within
• A supportive, team‑oriented atmosphere that respects your abilities and encourages analytical and critical thinking
• Opportunities to be at the forefront of strategic and sustainable change and make long‑lasting contributions within Ecolab’s Institutional division

• Manage the executive team's calendars, prioritizing meetings, travel, and events aligned with business goals
• Schedule meetings, coordinate travel, and anticipate changes to ensure seamless daily operations
• Handle correspondence, emails, and communications on behalf of the executive team
• Screen and manage communications, ensuring timely follow‑up and decision tracking
• Prepare, edit, and organize agendas, briefing materials, executive‑level presentations, reports, and other materials to support leadership meetings and key engagements
• Prepare and organize meeting materials, take notes, and follow up on action items
• Organize and support leadership meetings, internal meetings, team events, offsites, and customer events, ensuring all logistics are handled with precision
• Act as a trusted liaison between executives, cross‑functional teams, and other Executive Assistants to foster collaboration and alignment
• Filter and prioritize information shared with the executive team members to ensure focus on key priorities and issues
• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes
• Lead and coordinate special projects and initiatives from inception through completion
• Identify and address core issues within business processes and make actionable recommendations
• Maintain sensitive records and handle confidential information with discretion, professionalism, and a high level of trust

• Location:
  
  This is a hybrid position (3 days in office, 2 days remote), working in‑person at Ecolab's Global Headquarters in St. Paul, MN.
• Work Schedule:
  
  Monday‑Friday, 7:30am‑4:30pm

• High school diploma or GED
• 5 years of office or administrative support experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Immigration sponsorship not available for this role

• 5 years of executive administrative experience, ideally supporting marketing or commercial leaders
• Demonstrated initiative and ability to work independently
• Excellent organizational, prioritization, and problem‑solving skills in a fast‑paced environment
• Excellent verbal and written communication skills
• Excellent attention to detail with the ability to manage multiple priorities

The pay range for this position is $86,100.00 - $. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Ecolab strives to provide comprehensive and market‑competitive benefits to meet the needs of our associates and their families.

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
• Be fully vaccinated for COVID‑19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Ecolab will provide…