Staffing Coordinator, Administrative​/Clerical

The Staffing Coordinator plays a crucial role in ensuring that staff is fully supported. By coordinating staff assignments in alignment with patient care needs, you help maintain the continuity and quality of care across departments. With a strong understanding of staffing and scheduling guidelines—including union contracts, organizational policies, and timekeeping procedures—you provide accurate and timely scheduling support. You also assist with timecard management, ensuring compliance and consistency in payroll and attendance records.

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

• Staffing Responsibilities:
  • Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
  • Requests daily per diem agency staff as needed.
  • Documents staff assignments and codes schedules to ensure timecard accuracy.
  • Uses basic problem‑solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
  • Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
  • Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
  • Uses bargaining unit contracts to understand how they affect the staffing process and policies.
  • Forecasts staffing needs using applicable technology.
  • Reports staffing status to house supervisors, and department leaders.
• Department Responsibilities:
  • Uses basic computer skills for data entry.
  • Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications. Orients new staff and others to the role or tasks if needed.
  • Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
  • Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and high school diploma or GED preferred.
• 0 to 2 years of basic computer skills, including the knowledge and ability to use Windows, Word and Excel.

• Post secondary education.
• 0 to 2 years of experience working in a fast‑paced medical environment with the ability to identify priorities, work independently, problem solve and multi‑task.

• Sedentary
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Hybrid position candidates must be within commuting distance to United Hospital.

• 0.7 FTE (56 hours per 2‑week pay period)
• A combination of 8‑ and 12‑hour day shifts (3:00 am – 11:30 am and 4:00 am – 4:30 pm shifts)
• Every 3rd weekend (Fri‑Sun) a combination of 8‑ and 12‑hour shifts
• On‑call may be required

Pay Range: $22.04 to $30.01 per hour.

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well‑being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well‑being. Because well‑being means something different to everyone, our award‑winning program provides you with the resources you need to help you navigate your personal journey. This includes well‑being dollars, dedicated well‑being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

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