Undergraduate Archival Processing Intern Job Saint Paul area,Minnesota USA,Administrative/Clerical

POSTING DATE: June 26, 2026

HOURS: This is a part-time, temporary position from approximately September 14, 2026 to December 20, 2026. A part-time intern must be available to work 15 hours per week. This position offers a flexible work schedule, coordinated with the intern’s school schedule and operational needs.
Preferred working hours are 5 hour shifts scheduled between 9-5.

APPLICATIONS MUST INCLUDE: PDF copy of unofficial transcript

DESCRIPTION
This intern will assist the ingestion of paper-based, PDF and Word legacy finding aids into the ASpace database. These interns may also assist the ASpace Migration Team with QC checking finding aids on an as-needed basis.
RESPONSIBILITIES Introduction to Data Entry & Description (50%)
Archives Space Data Input:
Learn to use the Archives Space interface to type up and organize collection inventories (box and folder lists).
Finding Aid Creation:
Under supervision, assist in drafting basic descriptions and historical summaries for specific archival folders or small collections.
Data Cleanup:
Help update older, typed paper inventories or spreadsheet data and move them into the modern Archives Space system.
Collection Handling & Preservation (40%)
Assist with the physical processing of collections, which includes sorting historical materials chronologically or topically.
Re-house old, fragile materials into acid-free folders and specialized archival boxes to ensure their long-term survival.
Identify and remove damaging physical fasteners such as rusted paperclips, staples, and degrading rubber bands.
Mentorship & Professional Development (10%)
Shadow archive staff to learn about different aspects of the profession (e.g., digitization, reference services, and public exhibits).
Complete a short, final reflection or presentation about the collection worked on during the semester.
QUALIFICATIONS
Currently enrolled as an undergraduate student, or have graduated within the past 12 months at the time of application.
Ideal candidates might be currently pursuing, or a graduate with a degree in the following areas:
History, English, Art History, Anthropology, Computer Science, or Digital Humanities are highly encouraged to apply, though all majors are welcome.
Prior archival or library experience is not required; comprehensive, step-by-step training will be provided.
Strong attention to detail and accuracy when typing and entering data.
Curiosity about history and a desire to learn about cultural preservation.
Comfortable working on a computer and learning new software interfaces.
Ability to follow detailed, written instructions and ask questions when clarification is needed
KNOWLEDGE INTERN IS EXPECTED TO GAIN
Introduction to Archival Software:
Basic proficiency in navigating Archives Space to enter metadata, build collection inventories, and publish finding aids online.
Primary Source Literacy:
An understanding of how historical documents, photographs, and artifacts are evaluated, handled, and organized for research.
Basic Metadata Standards: A foundational understanding of how information is structured and standardized in a digital library setting to make materials easy to find.
Career Exploration:
Insight into professional careers within libraries, archives, museums, and digital humanities.
SEMINAR EVENTS
Thursday, September 24 from 11:30am-1:00pm
Thursday, October 15
Thursday, November 12 from 2:00pm-4:00pm
Final Presentations:
Thursday, December 17 from 11:00am-1:00pm
Please ensure you are available for these dates when applying
Thursday, September 24 from 11:30am-1:00pm
Thursday, October 15
Thursday, November 12 from 2:00pm-4:00pm
Final Presentations:
Thursday, December 17 from 11:00am-1:00pm
TO APPLY
Interested applications must apply online at the Minnesota Historical Society’s career center s.org/jobs and include a cover letter, resume, and any required additional materials by the Final date to receive applications date.
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