Operations Administrator

The Operations Administrator provides high‑level administrative and operational support to the Operations Division and Leadership Team. This role ensures smooth day‑to‑day business operations, scheduling, and logistics. The Operations Administrator strengthens internal communication, supports safety and compliance functions, and contributes to organizational initiatives through strong coordination, confidentiality, discretion, and professional judgment. This position operates in a professional office environment and is required to be on‑site Monday‑Friday at our St.

Paul location.

Starting Salary Range: $24-$28 + Office Benefit Package (Parking/Remote Expenses)

• Facilitate and support active communication between staff, leadership, supervisors, external partners, and vendors over a variety of mediums, including phone, email, text, in‑person, and video conferencing.
• Manage business accounts such as translation and purchasing (e.g., Amazon, Sam’s Club) and supply ordering within budget, supporting organizational financial practices and expense tracking policies.
• Support coordination of events such as RADIAS Health Town Halls, Manager Meetings, and other events, and oversee the RADIAS Health Training Institute system.
• Take lead on scheduling, booking, communicating, preparing, ordering supplies and/or food, print outs, setting up/cleaning up, and other appropriate tasks.
• Partner with IT Department for organizing, requesting, and setting up of technology.
• Manage event‑related tracking, attendance and post‑event follow‑up (e.g., quizzes, surveys as applicable).
• Maintain file and protocol management procedures, including organizing and managing operational company‑wide policies and procedures, job aids, standard operating policies, workflows, and other documents; ensure the most recent versions are published and reviewed on schedule.
• Collaborate and support Safety & Facilities by co‑leading the Safety Committee and participating in internal safety initiatives.
• Assist in managing the computer maintenance management system (CMMS), including preventative maintenance schedules.
• Track regulatory schedules including EPA, OSHA, and state, county, and city requirements.
• Support credentialing and re‑credentialing documentation workflows for therapists, psychiatrists, and APRNs.

• As appropriate, support and increase the capacity of the Leadership Team.
• Coordinate and facilitate meetings, including scheduling and calendar management, site/room reservations.
• Prepare agendas, presentations, material, technology requirements, and other needs as appropriate.
• Record, organize, distribute, and manage meeting minutes and associated follow‑up assignments.
• Preview/screen external and select internal communications, record and relay messages as well as electronic/physical mail to reduce non‑essential tasks.
• Assist leadership with project planning, document and resource management, and cross‑functional coordination.
• Maintain confidentiality and appropriate boundaries, especially when handling sensitive, clinical, HR, private, confidential and other proprietary and non‑public information.
• Monitor and track compliance schedules, notifying appropriate leadership of deadlines and submission requirements; assist with submissions and compliance as appropriate.

• Maintain professional behavior, including discretion and the ability to support individuals who may be escalated or distressed.
• Participate in ongoing professional development and supervision.
• Maintain consistent and reliable work hours.
• Perform other duties as assigned.

• Minimum 5–8 years of experience in senior‑level administrative support.
• Strong knowledge of office management practices, clerical systems, and organizational processes.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams.

• Associate or Bachelor’s degree.
• Experience working in a behavioral or mental health setting.

• 4 weeks accrued PTO first year of employment.
• 12 paid holidays.
• Medical, dental, vision, life insurance.
• Heal…