Undergraduate Archival Processing Intern Minnesota Society

Summary

DESCRIPTION: This intern will assist the ingestion of paper-based, PDF and Word legacy finding aids into the ASpace database. These interns may also assist the ASpace Migration Team with QC checking finding aids on an as‑needed basis.

RESPONSIBILITIES: Introduction to Data Entry & Description (50%):

• Archives Space Data Input:
  Learn to use the Archives Space interface to type up and organize collection inventories (box and folder lists).
• Finding Aid Creation:
  Under supervision, assist in drafting basic descriptions and historical summaries for specific archival folders or small collections.
• Data Cleanup:
  Help update older, typed paper inventories or spreadsheet data and move them into the modern Archives Space system.

Collection Handling & Preservation (40%):

• Assist with the physical processing of collections, which includes sorting historical materials chronologically or topically.
• Re‑house old, fragile materials into acid‑free folders and specialized archival boxes to ensure their long‑term survival.
• Identify and remove damaging physical fasteners such as rusted paperclips, staples, and degrading rubber bands.

MENTORSHIP & PROFESSIONAL DEVELOPMENT (10%):

• Shadow archive staff to learn about different aspects of the profession (e.g., digitization, reference services, and public exhibits).
• Complete a short, final reflection or presentation about the collection worked on during the semester.

SEMINAR EVENTS: Interns are required to participate in three, in‑person seminars focused on professional development, learning how cultural organizations operate, and building a network of industry professionals. At the end of the semester, interns complete a final presentation to share their work.

Interns must be available for these dates when applying:

• Thursday, September 24 from 11:30am‑1:00pm
• Thursday, October 15
• Thursday, November 12 from 2:00pm‑4:00pm
• Final Presentations:
  Thursday, December 17 from 11:00am‑1:00pm

Compensation: Typical starting salary $16.50 hourly

Term: September 14, 2026 – December 20, 2026

Schedule: PT (15 hours/week)

Format: In‑Person

Deadline: 07/14/2026

QUALIFICATIONS:

• Currently enrolled as an undergraduate student, or have graduated within the past 12 months at the time of application.
• Ideal candidates might be currently pursuing, or a graduate with a degree in the following areas:
  History, English, Art History, Anthropology, Computer Science, or Digital Humanities are highly encouraged to apply, though all majors are welcome.
• Prior archival or library experience is not required; comprehensive, step‑by‑step training will be provided.
• Strong attention to detail and accuracy when typing and entering data.
• Curiosity about history and a desire to learn about cultural preservation.
• Comfortable working on a computer and learning new software interfaces.
• Ability to follow detailed, written instructions and ask questions when clarification is needed.

The Minnesota Historical Society preserves Minnesota’s past, shares our state’s stories and connects people with history in meaningful ways, for today and for tomorrow. Because history matters!

We’re part of Minnesota’s rich history. Since 1849, we’ve grown to become one of the largest and most prestigious historical societies in the country. We play an important role in our state’s historic preservation, education and tourism; and provide the public with award‑winning programs, exhibitions and events.