Office & Admin Specialist Sr

Overview

Working Title:

Court Operations Associate

Job Class:
Office and Administrative Specialist Senior

Agency:
Administrative Hearings

• Job
• Location:
  
  St. Paul
• Telework Eligible:
  Yes - with 50% in office required
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 07/01/2026
• Closing Date: 07/14/2026
• Hiring Agency/Seniority Unit:
  Administrative Hearings/AFSCME
• Division/Unit:
  Administrative Hearings/CAH Operations Support
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $22.62 - $30.62/hourly; $47,231 - $63,935/annually
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Classified Status:
  Classified
• FLSA Status:
  Non-Exempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

The work youll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Court of Administrative Hearings (CAH) seeks to hire a Court Operations Associate in our St. Paul office. CAH is the largest of three Executive Branch Courts with over 75 full-time employees located in St. Paul and Duluth. CAH hears cases for over 250 state agencies and local units of government in over 200 unique areas of administrative law and is Minnesota’s workers’ compensation trial court.

CAH renders justice through fair, timely and impartial hearings and high-quality dispute resolution services.

The Court Operations Associate position provides high-quality, advanced level clerical support evaluating new workers’ compensation court cases and processing associated documents filed with CAH requiring discretion and independent judgement in maintaining accurate court records.

Job duties include but are not limited to:

• Reviewing, analyzing, and processing cases for completeness, accuracy, and compliance with Minnesota rules and statutes.
• Maintaining and updating parties of record.
• Generating notices.
• Analyzing and processing eFiled documents, identifying specific requirements, and indicating appropriate information in the C-Track case management system.
• Providing accurate responses to public or agency case inquiries.

This is a hybrid work opportunity; employees must work a minimum of five (5) days in the office per pay period (every 2 weeks).

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Customer service skills sufficient to provide prompt and accurate information to customers over the phone, via email, and through other written or electronic correspondence.
• Ability to accurately input, verify, and edit electronic data.
• Document and records management sufficient to accurately file and categorize electronic documents.
• Database management sufficient to enter and retrieve data.

• Ability to quickly learn new software.
• Strong organization and planning skills to meet deadlines with limited supervision.
• Knowledge of C-Track case management system.
• General knowledge of the State of Minnesota’s workers’ compensation system.

This is a sedentary position. Requires occasionally moving and transporting such articles as file folders and laptops or accounting boxes. May need to maintain a stationary position for long periods of time while carrying out job duties.

It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and former state employees only)
• Criminal History Check
• Employment Reference Check
• Court Records Check

Equal Opportunity Employers:
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, or any other characteristic protected by law.

Applicants With Disabilities:
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you need assistance in searching or applying for jobs, contact the Careers Help Desk at  or email careers.us.