Business Operations Specialist

Job Category: Year-Round – Salaried Professional Employees

Classification: FTE 1.0

Job Location: Onsite

Starting salary: $47,400 - $78,000

Reports To: Director of Human Resources

Hmong College Prep Academy’s mission is to provide the best integrated, challenging, and well‑rounded educational experience to students in grades K-12.

HCPA is a Title I Charter School that serves students through a school‑wide plan for instruction that is focused on the needs of at‑risk students. The Business Operations Specialist supports the Business Office by performing a variety of clerical and administrative tasks. This role assists both the Business Department and the Administration Team to ensure the smooth execution of all business‑related functions and operations.

• Support with maintaining records of deposits, PCard transactions, student uniforms, cash collection, and incoming/outgoing packages.
• Support Purchase Orders processing in a timely manner for the Academy.
• Manage the School Store, including selecting inventory, tracking sales, and maintaining adequate stock levels.
• Support to track, file and review Invoices, VPR, PCard and incoming and outgoing packages.
• Monitor and maintain accurate financial records for various committees and department funding accounts across HCPA.
• Enter and document all incoming invoices, credits for payment.
• Provide logistical support for school events, including ordering supplies and managing event budgets.
• Coordinate with vendors and internal departments to ensure timely procurement and delivery of supplies.
• Maintain digital and physical filing systems for business documents and correspondence.
• Maintain, issue, and reconcile the petty cash fund in accordance with school policies and ensure proper documentation and receipts are collected.
• Support the checkout process for school‑issued credit cards.
• Support Accounts Payable as needed with invoices, financial activities and general fiscal operations of the school district with purchasing, accounting, payables, receivables, journal entries, reconcile statements, etc.
• Ensure all refund requests follow proper approval and documentation procedures.
• Track and resolve issues related to lost, delayed, or incorrect packages.
• Ability to lift and carry up to 30‑50 lbs.
• Communicate with vendors, carriers, and internal departments to investigate and resolve discrepancies.
• Respond to and resolve complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities.
• Respond to inquiries and provide basic information on school procedures and events.
• Operate a variety of office equipment including copiers, fax, and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing.
• Coordinate and assist with school events with the Events Team.
• Assist administration with typing assignments, memo, newsletters, school bulletins, etc.; compose general correspondence and documents.
• Maintain profiles for various vendors, office type equipment, ensure office supplies are stocked.
• Develop and implement procedures for expediting the flow of clerical work through the Business Office.
• Connect with families via phone calls or in person, emails, conferences, and school events as needed.
• Foster a social environment with students to develop trust, respect, friendships, and self‑discovery.
• Supervise student activities, which may include:
• Bus duty – assist with walking students to the buses at the end of the day.
• Breakfast and/or lunch duty – assist with monitoring based on a rotational schedule.
• Performs related duties as assigned.

• Supports school goals and objectives consistent with the vision, mission, and values of HCPA.
• Participates in creating a culture of excellence, teamwork and collaboration amongst the staff, teachers, students, and families; a culture that is positive, open to the views of others, and uses social skills to resolve conflicts.
• Establishes and maintains effective and cooperative relationships with students, parents, teachers, and other school staff.
• Responds appropriately and promptly to parent, student, and staff member needs.
• Maintain…