Support Specialist - Counselor Secretary - School Year 2026-2027; Anticipated

Job Title

Support Specialist - Counselor Secretary

Building Principal

Paraprofessional (Clerical/Teacher Assistant)

Non-exempt

207

See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 204

None

11/15/2023

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Education/Certification:

• High school diploma or equivalent.

Special Knowledge/

Skills:

• Minimum Assessment Standard:
  Broad knowledge of MS Word.
• Proficient word processing and file maintenance skills.
• Effective organizational, communication and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing.
• Bilingual preferred.

Experience:

• Two (2) years secretarial experience, preferably in a public education environment, preferred.

Major

Duties and Responsibilities:

Records, Reports and Correspondence:

• Prepare correspondence and transcripts using typewriter or personal computer.
• Prepare documents and lists for award assemblies and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
• Assist with summer school preparation.

Reception and Phones:

• Serve as receptionist for counseling office.
• Assist students, parents and teachers by distributing test, scholarship and other college materials.
• Assist counselor with scheduling of Admission, Review and Dismissal Committee (ARD) meetings and appointments.

Other:

• Receive, distribute and ensure security and confidentiality for testing materials.
• Maintain college information library.
• Maintain confidentiality.
• Participate in cross training.
• Other duties as assigned.

Supervisory Responsibilities:

None

Equipment Used:

Computer and various office equipment.

Working Conditions:

Mental Demands:

• Maintain emotional control under stress.
• Work with frequent interruptions.
• This position requires regular in-person interaction with the public.

Physical Demands:

• Frequent repetitive hand motions
• Prolonged use of computer.

Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.