Office Support Assistant

Office Support Assistant

This position is not eligible for H‑1B or Green Card sponsorship and does not offer a STEM OPT training program.

This hourly supplemental position has variable hours, with a minimum assignment of 20 hours per week. Work schedules are assigned Monday through Friday. The appointment period runs from September through May, with no scheduled hours during June, July, and August. The position is represented by AFSCME Locals 3800 & 3801 Council 5, AFL‑CIO Clerical & Office Unit. Bargaining unit begins July 8, 2026 and closes July 15, 2026.

The Erosion and Stormwater Management Certification Program is growing and seeking a part‑time, academic‑year office support assistant. The program provides education on stormwater management to professionals to keep the lakes and rivers of Minnesota clean. The program trains up to 3,000 attendees each year through online and in‑person events. The administrative specialist will work with an existing administrative specialist and two other program staff to manage attendee registration and reproduce class materials.

As a small program this person will have a variety of duties and work responsibilities.

Percent Time/

Hours:

This is a supplemental, hourly position with no set percentage of time.

• Process online and in‑person registrations for Erosion and Stormwater Management
• Register attendees via fax, mail, and the Destiny One Registration System (DORS), and use Canvas to manage online class attendee information
• Create and maintain course registration links throughout the year using DORS
• Manage program website with Drupal, creating and updating news, resources, class schedules, brochures, and other pertinent program information
• Maintain workshop Access database, exam scores, and student records
• Create and update course brochures and flyers using InDesign software
• Print and copy class materials for various in‑person classes
• Collate class materials (books, supplemental documents, sign‑in sheets, certificates) for instructors
• Coordinate pick‑up and drop‑off of class materials with instructors
• Coordinate catering for various classes and functions
• Respond to email and telephone inquiries about the Erosion and Stormwater Management Certification Program
• Bulk register attendees into the Canvas Learning Management System
• Assist online attendees in accessing their online classes and troubleshoot issues with course attendees who cannot access their online class
• Gather information from various reports

• 50% Process registrations for Erosion and Stormwater Management Certification Program
• 35% Coordinate and reproduce class materials
• 15% Manage website, phone, mailings, and other communications

• High School Diploma/GED and one year of general office experience (training/education may be substituted for some of the years of experience)
• Excellent oral and written communication skills
• Proficiency in word processing, spreadsheets, and database software with Microsoft Office and Google applications (Microsoft Word, Excel, Google Docs, Sheets)
• Must be able to lift 20 lbs.

• Demonstrated ability to work collaboratively
• Demonstrated organizational and time‑management skills with attention to detail
• Ability to effectively manage and prioritize multiple tasks with minimal supervision
• Experience with website maintenance
• Demonstrated ability to handle sensitive and/or confidential information
• Experience using Access databases
• Experience using Canvas Learning Management System
• Demonstrated experience using InDesign software

Pay Range: $23.17 - $24.09 per hour, depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor‑Represented, Professional & Administrative, and Temp Casual classifications.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. The University is committed to attracting and retaining employees with varying identities and backgrounds.

Any offer of employment is contingent upon successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.