Senior Administrative Assistant

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University's Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

About the role

Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team. In this role, you will provide premier administrative support directly to the Dean of Health Sciences and the Associate Dean of Nursing, ensuring seamless coordination, valuable communication, and excellent service across our rapidly growing healthcare programs.

This isn't just an administrative job; it is a ministry of stewardship, leadership, and hospitality. Reporting to the Executive Assistant, you will act as a vital bridge between leadership, faculty, students, and external healthcare partners. From managing complex calendars and tracking departmental finances to hiring, mentoring, and supervising administrative staff, your work will directly enable our leadership to focus on educating the next generation of healthcare leaders.

If you thrive in a fast-paced environment and are excited to actively champion Bethel's Christ-centered community, we want to hear from you.

The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.

What you'll do

Administrative Duties - 60%

* Manage complex calendars for Dean and Associate Dean, including meetings, events, and travel arrangements.

* Serve as an additional point of contact for faculty, staff, students, and external partners, bridging communication gaps.

* Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures

* Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials.

* Coordinate meetings and committee work: prepare agendas, gather background materials, record and distribute minutes, and track follow-up actions.

* Handle sensitive and confidential information with integrity and discretion. Uphold company record retention guidelines, ensuring accurate and compliant document management.

* Executes various duties assigned by the Dean or the Associate Dean.

Budget and Finance Support - 15%

* Oversee and track departmental financial obligations, maintaining financial accuracy and accountability. Review, approve, and monitor various invoices to support efficient financial operations. Manage fee projections, tracking, and estimations.

Events and Project Coordination - 10%

* Assist with the planning and execution of college events, which may include meetings, donor events, and academic celebrations.

* Coordinate comprehensive on-site visits for faculty candidates.

* Coordinate logistics such as space reservations, catering, A/V setup, and communications.

* Support special projects and initiatives led by the Deans, including data collection, research, or report preparation.

Supervision and Collaboration/Engagement - 10%

* Hire, supervise, mentor, and train administrative support staff and student assistants, as assigned.

* Partner closely with the Executive Administrative Assistant to ensure consistency in administrative processes.

* Build positive working relationships with faculty, staff, and students across the university.

* Serve as a backup for other senior…