Senior Administrative Assistant

About this position

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life‑long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team. In this role, you will provide premier administrative support directly to the Dean of Health Sciences and the Associate Dean of Nursing, ensuring seamless coordination, valuable communication, and excellent service across our rapidly growing healthcare programs.

This isn’t just an administrative job; it is a ministry of stewardship, leadership, and hospitality. Reporting to the Executive Assistant, you will act as a vital bridge between leadership, faculty, students, and external healthcare partners. From managing complex calendars and tracking departmental finances to hiring, mentoring, and supervising administrative staff, your work will directly enable our leadership to focus on educating the next generation of healthcare leaders.

• Manage complex calendars for Dean and Associate Dean, including meetings, events, and travel arrangements.
• Serve as an additional point of contact for faculty, staff, students, and external partners, bridging communication gaps.
• Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures.
• Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials.
• Coordinate meetings and committee work: prepare agendas, gather background materials, record and distribute minutes, and track follow-up actions.
• Handle sensitive and confidential information with integrity and discretion.
• Uphold record‑retention guidelines to ensure accurate and compliant document management.
• Execute various duties assigned by the Dean or the Associate Dean.

• Oversee and track departmental financial obligations, maintaining accuracy and accountability.
• Review, approve, and monitor invoices to support efficient financial operations.
• Manage fee projections, tracking, and estimations.

• Assist with planning and execution of college events, including meetings, donor events, and academic celebrations.
• Coordinate comprehensive on‑site visits for faculty candidates.
• Coordinate logistics such as space reservations, catering, A/V setup, and communications.
• Support special projects and initiatives led by the Deans, including data collection, research, or report preparation.

• Hire, supervise, mentor, and train administrative support staff and student assistants as assigned.
• Partner closely with the Executive Administrative Assistant to ensure consistency in administrative processes.
• Build positive working relationships with faculty, staff, and students across the university.
• Serve as a backup for other senior administrative assistants.
• Demonstrate a service‑oriented mindset that reflects Bethel's Christ‑centered mission and values.

Required

Education & Experience:

• High School Diploma or equivalent.
• 3+ years of experience in an administrative support position.
• Experience supporting academic leaders or senior administrators preferred.

Knowledge, Skills & Abilities:

• Own projects from initial concept to successful completion, balancing independent focus with seamless team collaboration.
• Stay…